Market Administrative Specialist- Cranberry Township, PA

Aflac

Location: Cranberry Township

Job Type: Full time

Posted


Opportunity: Market Office Administrative Specialist- Cranberry Township, PA

Job Summary

Provides administrative functional support to the operational function of the Market Office; provides assistance to the team by supporting various events including state meetings, participating in philanthropic events, travel coordination and assisting guest during events

Principal Duties & Responsibilities

  • Prepares a variety of correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries

  • Acts as Market Office contact receiving visitors, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations; takes and prepared meeting minutes; distributes incoming mail, faxes, and other communications

  • Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department’s budget; submits travel and other expenses for payment or reimbursement

  • Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases
information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records

  • Performs other related duties as assigned

Education & Experience Required

  • Minimum Required High School Diploma or equivalent
  • Minimum Required three years of administrative support experience

Or an equivalent combination of education and experience

Job Knowledge & Skills

  • Excellent oral, written, and interpersonal communications skills to interact effectively with internal and external customers

  • Microsoft Excel

  • Microsoft Word

  • Microsoft PowerPoint

  • Microsoft Outlook

Competencies

  • Acting with Integrity
  • Communicating Effectively
  • Pursuing Self-Development
  • Serving Customers
  • Supporting Change
  • Supporting Organizational Goals
  • Working with Diverse Populations
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