Are you an experienced Document Controller seeking a new challenge?
Interested in joining a leading multi-million-pound organisation to work on a range of exciting schemes?
Do you wish to take on a role with excellent opportunities for long term career progression?
If so, please read on…
A bit about us
Mott MacDonald is one of the largest employee-owned companies in the world. We are a multisector consultancy providing engineering, management, and development services on projects in 150 countries. With over 16,000 of the best people working on a diverse range of challenges, we're helping our clients deliver sustainable infrastructure and development solutions. We have a collegiate and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace.
About the division
The advisory and programme delivery division delivers services to projects ranging in scale and complexity from a few million pounds to £20bn through the technical disciplines of land advisory, programme management, project management, project controls, scheduling, cost management, estimating, infrastructure finance, management consulting, digital consulting, education and healthcare management.
Required criteria for the ideal Document Controller:
- Diploma in Administration or relevant field
- IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
- Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan
- Ability to work on own initiative without supervision and under time pressure situations
- Continuously looking for innovations and improvements to manage workload and accomplish deliverables across individuals, teams and projects
- Using leadership skills to build and nurture relationships and also creating effective working environments
- Able to manage multiple teams with diverse backgrounds on geographically and culturally diverse teams
A bit about the role
The role will see you carrying out the following duties;
- Ensure that all project documents are checked and submitted on time prior to the documents submission due date
- Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
- Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
- Ensure that a 24-hour document processing turn-around time is achieved and maintained
- Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
- Receive, update and store requests for information (RFI)
- Carry out handover, close-out and archiving of documentation
- Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required
Required criteria for the ideal Document Controller:
- Diploma in Administration or relevant field
- IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
- Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan
- Ability to work on own initiative without supervision and under time pressure situations
- Continuously looking for innovations and improvements to manage workload and accomplish deliverables across individuals, teams and projects
- Using leadership skills to build and nurture relationships and also creating effective working environments
- Able to manage multiple teams with diverse backgrounds on geographically and culturally diverse teams
Equality, diversity and inclusion statement:
Equality, diversity, and inclusion (EDI) are at the heart of our organisation. We promote equal opportunities and have several initiatives to create an inclusive workplace culture; Our dedicated inclusive recruitment page provides more information on our efforts and recognitions.
Flexible working:
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.
We can offer:
Pension matched up to 7%
- Competitive annual leave and the option to purchase additional annual leave
- An annual professional institution subscription
- Life insurance
- Enhanced parental leave
- Annual company performance bonus scheme - Subject to company performance
- Flexible benefits scheme to suit you, including cycle to work & Interest free season ticket loans etc.
Does this sound interesting to you? Get in touch today!
