Administrative Assistant

Responsibilities:

• Arrange partner meetings and handle set up as requested, being mindful of deadlines and priorities
• Respond and follow up on client requests
• Assist with communications to internal and external business partners
• Coordinate travel arrangements
• Send monthly cash flows and tax documents
• Open, sort, and scan all incoming mail to respective teams
• Perform receptionist functions as needed, including greeting guests, and answering and transferring calls
• Record and disperse incoming packages
• Answer phone calls, email requests and written correspondence
• Prepare and process outgoing mail (including FedEx, UPS, USPS, messenger, etc.)
• Stock and deliver supplies as directed/as needed
• Ensure office cleanliness and organization
• Order and set up in office lunch orders as requested by Operations team
• Update client database, including transitioning client accounts, new employees, etc.
• Additional responsibilities/projects as assigned

Requirements:

• Minimum 2-5 years of experience in an administrative role required
• High School Diploma or equivalent required
• Excellent follow through and attention to detail
• Excellent punctuality and attendance
• Ability to work in team setting, exhibiting flexibility and cooperation
• Excellent interpersonal skills
• Ability to read and interpret various forms and documents accurately
• Ability to multi-task
• Excellent organization and time management skills
• Strong proficiency in and working knowledge of Microsoft Office Products
• Must be able to work overtime as needed