(Hybrid) Office Coordinator

WHO WE ARE

We’re a six-time Best Places to Work award winner in Business Insurance who has earned the 5-Star Diversity, Equity and Inclusion (DEI) award from Insurance Business magazine. We are also recognized as an Elite Agency award winner and named as a Top Employee Benefits Firm. We are a leading Insurance Broker and Consultant that provides Employee Benefits, Property & Casualty, and Retirement and Individual Private Client solutions to help our clients reach and realize their goals because we believe business is personal. Our personal commitment to our team and our clients has created long-lasting and successful relationships across our growing 300+ nationwide offices and 17 international locations. To learn more, please visit: https://www.NFP.com.

We are looking for an Office Coordinator in our NFP Lehi office.

The successful candidate will be the chief of multitasking with an eye for detail. This role is integral to our office and brings great value to our team. This person must have a desire for self-development, a passion for helping people, and be of a growth mindset. This position’s primary responsibilities include coordinating and executing administrative and clerical functions, managing projects as assigned, and managing the needs of the office. You must communicate professionally with customers, suppliers, visitors, staff, and others, responding clearly and effectively to spoken requests over the phone or in person, and to verbal or written instructions. This position is hybrid, working in the office 2-3 days per week.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, the individual must be able to execute each essential duty satisfactorily.

• Manage office space and operations, scheduling machine maintenance services as needed, and purchasing and restocking office supplies.
• Create client benefit enrollment guides.
• Perform routine clerical duties and assist with special management projects as assigned.
• Manage the multi-line phone system and handle basic inquiries via email and phone.
• Handle incoming and outgoing mail.
• Organize small company conferences and lunches.
• Coordinate local-level onboarding and offboarding.
• Appropriately and professionally handle PHI and other confidential information.

KNOWLEDGE, SKILLS, AND/OR ABILITIES

• Self-starter with excellent time management skills, and the ability to prioritize work effectively.
• Excellent writing skills, able to produce personalized, accurate written materials for our clients and staff. Able evaluate information and proficiently enter data.
• Strong verbal communication and customer service skills.
• Must have exceptional attention to detail.
• Able to work both independently and within a team environment.
• Proficiency in MS Office (Microsoft Word, Excel, Outlook, Adobe Acrobat, DC, and Publisher).

EDUCATION AND/OR EXPERIENCE

• High School Diploma required. Associate Degree preferred.
• Two years administrative experience preferred.

CERTIFICATES, LICENSES, REGISTRATION

• None needed

PHYSICAL DEMAND

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at a computer for long periods of time.

WORKING CONDITIONS

• Climate controlled office environment.

WHAT WE OFFER

NFP is proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.

NFP and You... Better together!

NFP is an inclusive Equal Employment Opportunity employer.

NOTE: The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.