Accounts Payable Officer

For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive. As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations.

We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us. So far, this journey has led us to become a certified B Corp. We are collectively committed to building a more sustainable and inclusive society.

Purpose of the role

We are seeking a driven and methodical Accounts Payable Officer join us full-time within our brand new, purpose built Global Head Office in Collingwood.

Reporting to the Accounts Payable Manager, Account Payable Officer for ANZ is responsible for managing all aspects of Accounts Payable related issues and query in an accurate, efficient, and timely manner.

In this position, you will support effective financial management and administration of Aesop’s Australian and New Zealand Retail business, and Head Office, ideally identify inefficiencies as well as implement improvements to support the business.

You will be responsible for ensuring financial records are maintained, preparing financial reporting to support operations and overall financial governance requirements. You will also be responsible for cash sales reconciliations and petty cash reimbursements to support the ANZ Retail business.

Examples of what your day might look like:

• Planning of weekly payment run for Aesop Retail and Aesop New Zealand

• Processing monthly rent payments for Aesop ANZ

• Processing cash reimbursements and petty cash reimbursements for AR and ANZ retail stores.

• Processing ad hoc manual payments, ie. tax payments, refund to customer, cash deposit for new stores.

• Review submitted invoices and amend where required for approval and processing.

• Upload invoices into Netsuite ensuring appropriate approval flow.

• Check “Aesop Vendor Bill Status” report for any unprocessed invoices in the system without a matrix

• Distribute Credit Card statements to card holders for collating receipts and reconciliations.

• Reconciling Procurement Credit Card Transactions.

• Setting up new credit card application and request of credit limit amendment.

• Bank Reconciliation for all AR and NZ banks performed on weekly basis, investigate any discrepancies and returned payments.

• Verifies vendor accounts by reconciling monthly statements and related transactions

• Run fortnightly finance induction for new starters or as required.

• Organize training for Netsuite and Expensify as required.

What we are looking for

• 2+ years in a similar role, retail sector highly regarded;

• Tertiary qualifications in Accounting, Finance or a related field (or seeking CA or CPA qualifications);

• Accounts Payable experience and exposure to Accounts Receivable

• Intermediate to Advanced Excel skills essential

• Experience with NetSuite ERP system and Cegid (POS Software) is advantageous however not essential.

• Demonstrated skills in using your initiative to drive and implement efficiencies

• Strong written and verbal communication skills

• Strong, demonstrable, attention to detail

• Strong time management and organisational skills

• Curious mind and a love for learning

What’s on Offer

At Aesop, we believe that the best people drive our business to continued success and so we take a holistic approach to employment, promoting employee wellbeing initiatives and encouraging deep connections with the local community through the Aesop Foundation, volunteering, matched giving programs. In addition, we offer:

• Flexible working arrangements (we value work-life balance)

• Generous product discount of up to 50% & complimentary product allocation

• Hybrid work model, we balance office-based in-person collaboration with remote working

• Team lunches, sponsored social clubs, team events, and celebrations

• Parental leave and vaccination leave

• Individual training budget - strong focus on Learning and Development – access to the entire LinkedIn training library suite, and funded training programs

• Home office set-up reimbursements

• Short term incentive bonus programs to reward performance for applicable roles

• Access to Employee Assistance Program along with other wellbeing offerings including a complimentary Headspace subscription

Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact our TA team on talentacqusition@aesop.com.