• Perform purposeful work of national significance
• Perfect opportunity to join the Defence industry
• Enjoy interesting work, variety, development and flexibility within a strong team culture

At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.
We currently have an exciting opportunity to join us as a part time Office Manager at our Sydney office where you will work closely with the local Executive Assistants (EA's), Facilities Manager (FM), Facilities Contractor, Security and IM&T to ensure the office runs efficiently, and to build a sense of community within the office. Work days are Monday, Tuesday and Wednesday.
What this opportunity will mean for you?

• Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
• World class career opportunities, as our biggest project is YOU! Your success is our success
• Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
• Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
• Being part of a workplace culture that is safe, inclusive and takes pride in their company values

Your new role:
As the Office Manager, you will be responsible for supporting the efficient running of the office and providing support to internal and external visitors and employees. In more specific terms you will:

• Work with the Site Lead to develop and implement processes and procedures as required to ensure an efficient and effective running office
• Provide guidance, information and support to EA's and employees that need to schedule both internal and external meetings and/ or conferences. This includes catering, presentation material and logistics
• Provide support as required for VIP's and Executive Leadership Team (ELT) member visits. This includes providing relevant information on logistics, meeting rooms, site access and catering as required, to those running the visit.
• Distribution of communications to the site
• Plan office team building activities, functions and work conferences
• Ensure meeting spaces are properly requisitioned ahead of schedule
• Liaise with the FM regarding maintenance and upkeep of the office
• Provide ongoing support for the sites Information Management and Technology (IMT) as required to ensure appropriate responses to situations can be achieved
• Manage catering supplies including drinks, plates, cutlery etc. and any other items as required and within allocated budget
• Manage office supplies inventory and place orders as necessary
• Local point of contact for external and internal stakeholders
• Ad hoc tasks as required

About you
As an ideal applicant for this opportunity, you'll have:

• Excellent communication skills required, both written and verbal
• Team orientated with the ability to work with a variety of people
• Motivated self-starter with excellent time management skills
• High attention to detail
• A proactive and lean in approach with a flexible and enthusiastic “can do” attitude
• Organisational and problem-solving skills
• An ability to liaise and build effective relationships with internal and external stakeholders
• Computer literacy with knowledge of MS Suite along with SharePoint & Oracle (desirable)
• Previous experience in a similar role

We believe in hiring for potential so if this role resonates with you, but you don't meet all the required criteria, we would still love to hear from you!

As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.

Further information regarding clearances is available at: https://careers.au.baesystems.com/opportunity.html

Applications should be addressed to: Jody Harmer, Talent Acquisition Specialist and made online here. Confidential enquiries are welcome via email: jody.harmer@baesystems.au

Our culture:

You will be joining a culture that truly cares about your wellbeing. Diversity and inclusion is at the top of our agenda. We are striving to create an inclusive culture where the voices and talents of every individual are valued and everyone has a sense of belonging.
We welcome applications from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience.

We are also proud to be recognised as an employer of choice for women by WORK180

If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives via this link.

To learn about other employment opportunities at BAE Systems, please visit: www.baesystemscareers.com.au

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.