EOI University Students - Business Support Administrator - Melbourne, VIC, Australia

Expression of Interest – Business Support Administrator (Casual University Student Positions) – Melbourne CBD

Location: Melbourne, VIC
Company: BGIS, Government Client
Employment Type: Casual, Hybrid (occasional WFH once training is completed)
Salary: $42.50 per hour (inclusive of casual loading) + Superannuation
Hours: Flexible shifts within core business hours, Monday to Friday

✨ Multiple Positions Available

🌿 We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.

Purpose of the Role

Business Support Administrator (Casual University Student Positions)

BGIS is seeking university students to provide casual administrative support across Finance, Facilities Management, Lease Administration, Governance, Reporting, and Information Management functions.

This role offers valuable industry experience and exposure to a broad range of business activities, including:

• Data entry, reporting and financial administration
• SharePoint and document management
• Records and information management
• Facilities and contractor administration
• Governance and compliance support
• Lease administration and business support activities

We are looking for students who are currently studying Business, Commerce, Finance, Property, Information Management, Governance, or a related discipline, with strong Microsoft Office skills, attention to detail, and a willingness to learn.

If you are interested in gaining practical workplace experience while developing your professional skills, we encourage you to submit an Expression of Interest.

These newly created roles support a busy team working across a large Victorian government property portfolio. You'll work across several functions, learn from experienced colleagues, and make a real difference to the team's day-to-day work.

Key Responsibilities

• Transfer utility, rental, and financial data from invoices into Excel, and help with validation and reconciliation.
• Update reports, registers, trackers, and spreadsheets.
• Help with facilities and helpdesk administration, including following up contractors and updating work order registers.
• Set up and maintain SharePoint folder structures and move files and records across.
• Maintain governance registers, action logs, and meeting materials.
• Review, sort, and file documents within electronic data rooms.
• Help manage the Lease Administration inbox and keep lease records up to date.
• Provide general administrative support across Finance, Facilities, Governance, and Reporting teams.

Education, Experience & Skills

Essential:

• Currently studying Business, Commerce, Finance, Property, Information Management, Governance, or a related discipline.
• Strong Microsoft Office skills, particularly Excel, Outlook, and Word.
• Strong attention to detail and a commitment to accuracy.
• Organised, dependable, and happy to learn new systems and processes.
• Clear and friendly communication skills.

Desirable:

• Previous administration, office support, or data entry experience.
• Familiarity with SharePoint or electronic document management.
• Interest in finance, property, governance, or facilities management.
• Experience maintaining records, registers, or spreadsheets.

Workplace Flexibility

These casual positions are based at our Melbourne Head Office in the CBD, close to public transport and local amenities. Once training is completed, there may be opportunities to work from home from time to time.

Across the 3–4 positions, there are approximately 32 hours of work available per week in total. Shifts are flexible and fall within core business hours, Monday to Friday, so this can fit around your study commitments.

Why Join BGIS?

Key Benefits Include:

✔ Spot recognition vouchers and $2,000 employee referral bonus.
✔ Access to Flare for discounts across retailers, energy, utilities & much more!
✔ Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
✔ AFR Best Places to Work 2024 & 2025.
✔ Winner of Inspiring Workplaces Award 2025.
✔ Recognised by WORK180 as a Top 5 Employer for career development opportunities.
✔ Career progression through secondments & internal mobility.
✔ Endorsed by Work180 as an employer of choice for women.
✔ Health perks including EAP, wellness programs & flu vaccinations.

BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.

How to Apply

If you are a motivated and engaging university student looking to build real workplace experience with a forward-thinking company, we would love to hear from you 🎓

BGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in Australia.

Register Your Interest

Be part of a workplace that values diversity, safety, sustainability, and belonging.

Explore more opportunities at https://apac.bgis.com