Administration Officer – Sydney

Location: New South Wales (Sydney CBD)
Company: BGIS
Employment Type: Full-Time (Permanent or 6-Months Contract – Multiple positions)

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

Purpose of the Role

BGIS is seeking two (2) detail-oriented Administration Officers to support vendor management and contract administration. These roles report to the Subcontract Manager or the Risk Manager and are ideal for organised professionals with strong analytical skills and the ability to communicate effectively.

Key Responsibilities

• Vendor Performance Management: Administer and manage the Vendor Performance Program, tracking allocation volumes, vendor capacity, and KPI performance.
• Vendor Relations: Regularly engage with vendors to address issues and provide process training.
• Performance Reporting: Generate reports and grading recommendations as required.
• Collaboration with Call Centre: Work closely with the Call Centre to ensure targeted work volumes are met.
• Contract Administration: Oversee the renewal process for all vendor contracts.
• Data Management: Re-establish vendor profiles, ensuring accurate pricing, location, and trade information for system integration.
• Compliance & System Updates: Align vendor-nominated trades with Avetta profiles, ensuring compliance and system accuracy.
• SOR Management: Administer Schedule of Rates (SOR) changes and ensure vendors are pricing all required SORs in their trade category.
• System Clean-Up: Ensure the BGIS operating system is fully updated and optimized by May 2025, removing outdated vendor data.

About You

• Strong administrative and organisational skills
• Experience in vendor management, contract administration, or procurement
• Ability to analyse performance data and generate reports
• Strong clear communication and relationship management skills
• Proficiency in Microsoft 365 and vendor management platforms
• Detail-oriented with a focus on compliance and process improvement

Why Join BGIS?

Key Benefits Include:

✔ Experience in Diverse Facilities Management
✔ Comprehensive Training Programs
✔ Supportive Team Environment
✔ Reward & Recognition Initiatives
✔ Engagement in Social, CSR & Community Activities
✔ Commitment to Diversity & Inclusion
✔ Paid Volunteer Days (16 hours/year)
✔ Industry Awards & Recognition
✔ Ranked 3rd in 2024 AFR BOSS Best Places to Work

BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients include sectors such as Defence, Healthcare, Government, Higher Education, and Utilities.

How to Apply

If you are a proactive and engaging Administration Officer with strong communication skills, looking to join a forward-thinking company, we would love to hear from you!

BGIS is an equal opportunity employer and encourages applications from all backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in Australia.

Apply Now to be part of a workplace that values diversity, safety, sustainability, and continuous innovation.

Explore more opportunities at apac.bgis.com