Administration Officer - Leasing, Space & Timetabling

Box Hill Institute

Location: Box Hill

Job Type: Not Specified


  • Based at our Elgar Road Campus, Box Hill
  • Ongoing opportunity
  • PACCT 4 $62,687.00 per annum (exclusive of superannuation)

About the role:

An exciting opportunity to join Box Hill Institute as the Administration Officer – Leasing, Space & Timetabling!

In this role you will be responsible for coordinating the administrative day to day operations associated with the Institutes operational leases, licences and room hire arrangements. You will be responding to adhoc room requests, assist with timetabling changes, utilisation reporting and provide customer service to external hire clients and room set up.

As the Administration Officer – Leasing, Space & Timetabling, you will be assigned tasks from within the broader Infrastructure team such as work order allocations and monitoring inboxes. You will have the opportunity to work cooperatively with others within the portfolio and broader Institute.

This role will see you accountable for a high standard of service delivery relating to leasing and space services, ensuring space planning operations are conducted to maximise effectiveness and efficiency for staff and students across the campus.

This position is based at Box Hill but is expected to work in the CBD, Lilydale and across any campus as required. This position is PACCT 4 $62,687 plus superannuation.

About You:

  • Demonstrated experience within a similar role and/or related qualification
  • Experience within commercial leasing – advantageous
  • High level administrative skills with proven ability to manage records and carry out procurement activities
  • Strong customer service skills; establishing and maintaining respectful relationships with all stakeholders
  • Experience navigating databases and timetable software as well as intermediate knowledge of MS suite
  • Ability to provide project support when required

About Us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various correctional and defence sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we’ll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.


We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. Employment benefits include:

  • Flexible work arrangements
  • Career progression opportunities and reward & recognition programs
  • On-site parking
  • Novated leasing and salary packaging
  • Access to health & wellbeing resources
  • Employee discounts on health insurance, car rental, newspaper subscriptions and more
  • Access to libraries offering ebooks, films, novels, children's books and so much more
  • Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming
  • Purchased Leave

If you have questions about this role, please contact Leanne Hickey via email at

Applications close: 9am, Tuesday 3rd October 2023

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute’s pre-conditions for employment. These include providing a satisfactory (valid employee) Working With Children Check and National Police Check, as well as evidence of COVID-19 vaccination status as prescribed by the Public Health and Wellbeing Act 2008 (Vic).

Box Hill Institute reserves the right to withdraw an advertised position at any stage.

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