Purpose of the Role:

Provide administration support to the team for the day-to-day operation of the Commercial Department.

Qualifications:

• Cert III In Business Administration – Preferred but not essential
• White Card

Experience:

• A minimum of 3 years of experience in an administrative role, ideally in a construction environment
• Previous administration experience, including use of office equipment, such as; scanners, photocopiers and printers etc.

Required Competencies:

• Exceptional customer service skills
• Solid technical writing and communication skills
• Strong data management, analytical, interpersonal and organisational skills
• Sound negotiation and problem-solving skills
• Strong Initiative and proactive nature
• Key collaborative skills
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities:

• Provide clerical and administrative assistance to the relevant Commercial team including flow of correspondence into and out of the office
• Maintaining various registers and spreadsheets, including creating and maintaining e-filing and hard filing systems
• Assist in preparing, formatting and collating reports and presentations
• Manage meeting room bookings, room set up, attendance, catering, equipment
• Reconciling and processing invoices
• Communicating with subcontractors and suppliers regarding correspondence and outstanding items
• Assisting in the month-end process
• Coordinate site meetings, calendars, events, site tours/visits, documenting meeting minutes and other duties related to project management
• Meet/greet and provide assistance to clients and visitors in a professional manner, including telephone and email enquiries
• Ensure general housekeeping is maintained
• Provide an efficient and professional administrative service to enable the smooth running of the project

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.