Contract Administrator - Senior - Cooma, NSW, Australia

Required Competencies:

• Well-developed knowledge of the principles and practices of contract and commercial/finance management
• Thorough understanding of the Project Deed requirements
• Thorough understanding of Subcontractor contracts
• A sound understanding of contracts and contract law
• Solid technical writing and communication skills
• Strong data management, analytical, interpersonal and organisational skills
• Strong understanding of construction regulations and law
• Ability to understand and articulate contractual rights and positions
• Sound negotiation and problem-solving skills
• Strong Initiative and proactive nature
• Key collaborative skills
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities:

• Where relevant:
  • Manage the preparation and submission of interim progress claims and final accounts, ensuring timely payment
  • Assist in the quantification of Head Contract Scope changes and all subsequent negotiations with the client
  • Manage subcontract progress payment claims, variations, contractual claims and final accounts in accordance with the terms of subcontracts
  • Undertake the procurement and negotiation of various civil, engineering, supply and construction contracts
    Management of the processes for extensions of time, variations and claims for additional payments
  • Prepare Subcontract Agreements and negotiate terms and conditions with Subcontractors as required
  • Negotiate contract terms and conditions with customers/subcontractors as authorised by senior management in liaison with project management, as per policies, procedures and guidelines
• Ensure project managers and all relevant project staff understand and comply with commercial requirements in contracts with customers and major/high risk subcontracts as per policies, procedures, and guidelines
• Working collaboratively with all stakeholders, providing support on relevant contract administration matters
• Ensuring contractual documents are adequately prepared, reviewed and approved prior to their issue for use
• Ensuring compliance with policies, guidelines, and standards regarding Document Control
• Negotiation and administration of contractual matters
• Forecasting and commercial reporting.
• Apply the commercial and contractual requirements of the Security of Payments Act
• Manage any disputes or major claims with subcontractor or the Client
• Ensure that stakeholders are actively engaged and that beneficial relationships between the project and the client, subcontractors, community and other external parties are developed and maintained
• Manage contractual claims and final accounts, ensuring timely payment
• Manage contractual issues associated with client / subcontractors/suppliers and provide advice to delivery and management teams on contractual issues
• Assist the Contract Manager in the preparation of monthly reports
• Manage the compilation and collation of cost related information and reports
  Analyse financial and costs reports, identifying existing or potential variances/trends, providing recommendations as appropriate for agreement with the Department
• Oversee the target cost estimate process for the project confirming that the rail team procedures are adhered to, and that the value for money is being achieved.

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.