Under the direction of senior leadership, the Executive Assistant provides comprehensive administrative and organizational support to leadership within Tech Ops. This role includes managing complex calendars, coordinating meetings and events, and handling domestic and international travel arrangements. The Executive Assistant ensures meeting readiness, manages individual expense reporting, and supports special projects as needed. The position requires interaction with a diverse group of internal stakeholders across all levels and locations, as well as external partners and visitors, while maintaining professionalism and confidentiality at all times.
This role reports to: Team Lead, Executive Admin Support for `Tech Ops
Your Role & Responsibilities
Administrative Support:
Provide diversified administrative support to senior leaders and their teams, including word processing, phone coverage, filing, mailings, and document management.
Organize and maintain confidential and time-sensitive materials and files.
Calendar & Meeting Management:
Manage calendars and schedule appointments for executives and leadership team members.
Ensure meeting materials are prepared and assist in tracking priorities and deliverables.
Event & Project Coordination:
Plan and manage special projects and events, including global meetings and project-related sessions:
Arrange facilities, catering, invitations, and travel for internal and external participants.
Monitor and control event budgets.
Prepare visual presentations and meeting materials as needed.
Travel & Expense Coordination:
Coordinate domestic and international travel arrangements and compile itineraries.
Prepare documents for travel-related meetings and process expense reports accurately and promptly.
Reconcile corporate credit card accounts for assigned leaders.
Budget & Compliance:
Monitor standard expenditures to ensure activities remain within established budgets.
Manage implementation of legal contracts and agreements, ensuring proper signatures and maintaining organized files.
Onboarding & Collaboration:
Support onboarding new hires and collaborate with other administrative professionals to ensure consistent experience.
Serve as a liaison with internal and external stakeholders globally, representing the department professionally and maintaining confidentiality.
Your Skills & Experience
High School Diploma or equivalent vocational or technical training, Bachelor’s degree or Technical College degree a plus
3-5+ years' administrative support experience preferably in within pharmaceutical industry
Advanced skills in Microsoft Office Suite, Adobe Acrobat, and enterprise systems such as Ariba, SAP, and Concur; ability to quickly learn and adapt to new technologies.
Skilled in providing efficient, high-quality assistance to senior leaders
Demonstrated strength in critical thinking, time management, and organizational skills
Willingness to adjust working hours to accommodate multiple time zones when necessary
Strong interpersonal skills with the ability to navigate complex relationships and maintain professionalism.
Location: Elizabeth Street, Melbourne
Hybrid Working: 3 days in the office
About CSL Behring
CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients’ needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.
CSL Behring operates one of the world’s largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.
To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.
Our Benefits
For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.
You Belong at CSL
At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.
To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging
Equal Opportunity Employer
CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.