Ministerial Liaison Officer

This vacancy initially offers part-time working hours, but an increase in hours can be considered through negotiation.

Ministerial Services is seeking a highly motivated Ministerial Liaison Officer to join their team.

About the role

As the Ministerial Liaison Officer, you will be an integral part of our dynamic team, tasked with ensuring the quality and timely delivery of all Ministerial correspondence to the Minister's office. Your responsibilities will include coordinating responses to Ministerial correspondence, briefing notes, speech requests, Cabinet referrals and Parliamentary questions. Furthermore, you will offer guidance to departmental staff and the Minister's office on matters related to Ministerial communication.

Your extensive experience in Ministerial processes, procedures, and protocols will be instrumental to your success in this role. Proficiency in formatting Ministerial correspondence, meticulous proofreading, adeptness in editing the work of others, and a commitment to upholding stringent quality standards are all vital attributes for this position.

About us

Office of Director General Branch contributes towards the successful achievements of the Department's strategic direction. The Branch does this by supporting the Director General and ensuring effective communication and interactions with the Minister's office, the Executive Leadership Group, external stakeholders and staff. The branch coordinates ministerial, parliamentary, cabinet and government business services across the Department and provides support and advice to the business areas through these processes.

To learn more about the Department and what we have to offer, please visit our website, and to keep up to date on activities, you can follow us on LinkedIn.

Where will you work?

This position is located in East Perth, accessible by public transport and reasonably priced City of Perth parking options nearby. You may also work at other sites when required.

Need further information?

To learn more about the role, please refer to the Job Description Form (JDF) attached. If you have any questions about the role itself to help tailor your application, please contact Troy Kelley, Manager Ministerial Services on (08) 9222 3378.

How to apply

To apply for this position, click ‘Apply for Job’ at the bottom of this page and complete the online application form.

A detailed resume outlining your work history, education and professional development and a covering letter of no more than two (2) pages, addressing the following points:

• Experience in Ministerial processes, procedures and protocols.
• Experience in formatting Ministerial correspondence, proof reading, editing the work of others and ensuring quality standards are met.
• Ability to coach others, particularly in terms of correspondence tracking and recordkeeping.

We encourage you to carefully consider these points and tailor your covering letter to address them effectively. This will provide us with a comprehensive understanding of your qualifications, skills, and suitability for the position.

Need some help with how to apply?

If you need assistance with the application process, please refer to the below videos covering various aspects, including public sector recruitment, resume writing, cover letters, and polishing your application.

• Public Sector Recruitment
• Read all about it
• Questions to ask the hiring manager
• Reflect
• Resume
• Cover letters
• Polish and submit

We have also attached an Applicant Information Pack for your reference. If you have any questions about employment conditions or the application process, please contact Jacqueline Gao, Human Resource Officer on (08) 9222 3632 or email RecruitmentandEngagement@dmirs.wa.gov.au.

All requirements, capabilities and pre-employment checks listed on the attached JDF will be assessed as part of the selection process. The completion of a National Police Check and a pre-employment Conflict of Interest Declaration will also form part of the selection process.

Other benefits

We offer a range of benefits to our employees, creating a supportive, diverse, and innovative work environment, including:

• Great work/life balance with 37.5 hour working week as a standard and flexible working hours for most roles.
• Leave options including purchase leave, deferred leave and long service leave after 7 years.
• Flexibility to work at home, in the field and in the office for most roles.
• Stable work, job security, fair remuneration, 11% superannuation contributions to a provider of your choice and salary packaging options.
• The ability to give back to your community and make a difference.
• A collaborative environment with the ability to gain insight from subject matter experts in your field.
• Opportunities for professional development, acting, shadowing and mentoring.
• Support to grow your skills with a wide range of formal training options.
• Build a healthy lifestyle with our award-winning Health and Wellbeing program.
• Supportive work environment including an Employee Assistance Program to assist you deal with life’s challenges.

Supporting a diverse workforce

The Department is committed to creating and maintaining a diverse workforce that reflects the community we serve and inclusive culture where all employees feel valued, respected and connected. Our workforce's diversity is our strength; it enhances our ability to be forward-thinking and responsive in the services we deliver to the Western Australian community. Learn more about our Diversity and Inclusion Awards, celebrating individuals and teams who have demonstrated exceptional dedication to fostering an inclusive workplace culture.

Suitable Aboriginal and Torres Strait Islander people, people with disability and youth may be given priority consideration over non diversity group applicants to achieve public sector outcomes. Reasonable adjustments will be provided to candidates with disabilities during our recruitment processes and in the workplace.

While this selection process will initially be used to fill the above vacancy, it may also be used to fill other "similar" vacancies (permanent, fixed-term, full-time or part-time) within the department for the next twelve (12) months.

CLOSING DATE: 4.00 pm on Thursday, 5 October 2023 (WST)

Your application submission must be complete by the closing time; applications that are in progress or submitted after this time will not be accepted. It is your responsibility to ensure your application is submitted on time.

We look forward to receiving your application and considering you for this exciting opportunity to join our team.