Administration Coordinator
12-Month Fixed-Term Opportunity | Somerton, Victoria
About the Role
We're seeking a highly organised Administration Coordinator to join our team on a 12-month fixed-term contract, supporting the successful delivery of maintenance and infrastructure works. Based in Somerton, Victoria, this is a full-time, onsite position working Monday to Friday, 7:30am to 4:00pm.
Working closely with operational teams, engineers, supervisors and subcontractors, you'll play a key role in keeping systems, records and processes running smoothly. This is a varied role combining administration, reporting, compliance and coordination responsibilities, making it ideal for someone who enjoys working across multiple priorities in a fast-paced environment.
Key Responsibilities
- Coordinate customer enquiries, work requests and job allocations
- Maintain accurate records, reports and project documentation
- Support KPI reporting, audits and month-end administration activities
- Raise purchase orders and assist with invoice processing
- Manage training records, certification renewals and compliance requirements
- Coordinate subcontractor onboarding and documentation
- Support claims administration and ensure data accuracy across multiple systems
- Assist with employee onboarding, depot administration and general office functions
- Work closely with operational teams to ensure information is accurate, current and audit-ready
About You
You'll be a proactive and detail-oriented administrator who enjoys supporting operational teams and keeping things organised behind the scenes.
To Be Successful, You Will Have:
- Previous experience in an administration, coordination or project support role
- Strong attention to detail and organisational skills
- Confidence using Microsoft Office, particularly Excel, and business systems
- The ability to manage competing priorities and meet deadlines
- Strong communication skills with the confidence to follow up actions and build relationships with stakeholders
- Experience using Asset Vision will be highly regarded
- A proactive, reliable and collaborative approach to work
What's on Offer?
- 12-month fixed-term opportunity
- Full-time hours of 7:30am to 4:00pm, Monday to Friday
- Onsite role based in Somerton, Victoria
- Diverse role with exposure to administration, compliance, reporting and operational coordination
- Supportive and collaborative team environment
- Opportunity to contribute to essential infrastructure services that support local communities
- Ongoing training and development opportunities
- Career development within a well-established industry leader
- A role where no two days are the same
To apply for this opportunity, click Apply and submit your application online.
For more information, please contact amy.isgar@downer.co.nz
Reference: 736597
