Evolution Mining Limited
About us
Evolution Mining is a leading, growth-focused globally relevant gold company. We were created in late 2011 and operate five wholly owned mines across Australia and Ontario, Canada.
Our Group operations are based in Liverpool St. (Sydney CBD) providing support across all sites across several key areas including IT, People & Culture, Finance, Discovery and Business Development.
At Evolution, we’re passionate about our Culture and Values (Safety, Excellence, Accountability, Respect) and want your time with us to be the highlight of your career.
About the role
We are currently looking for an experienced Executive Assistant (EA)/Assistant Company Secretary to join our Sydney team, providing pro-active and comprehensive executive support to our Company Secretary, executive leaders, and Board. This role is a highly visible, full-time position, based in Sydney CBD.
This role will suit you if you enjoy a varied day, are effective at multi-tasking whilst working in a fast-paced environment alongside likeminded professionals and have an interest in learning about the mining industry. The role will combine Company Secretary related duties with day-to-day executive support including comprehensive diary and email management, travel and accommodation bookings, expenses, events, projects, and invoice management as well as general administration duties.
About you
To be successful in this position you will have extensive experience as an EA/Assistant Company Secretary with an ASX listed organisation, supporting the Company Secretary, executive management, and Board directors, ensuring the smooth functioning of board, board committee processes, travel and event logistics. You may have previous experience in a Legal Secretarial role or other legal background. You are highly organised and efficient and pride yourself on your time management, attention to detail, integrity, and confidentiality. You have a natural ability to communicate with all levels of stakeholders, both internally and externally. You are proficient in the use of MS Office and electronic Board portals and have an ability to work under pressure and to strict timelines.
Duties within this role typically include:
- Provision of support to the Company Secretary function to ensure seamless delivery of support to the Board and executive management in a timely, organised, and methodical manner.
- Board administration including but not limited to coordination of board and subcommittee meetings; compilation and electronic distribution of Board papers, agendas and minutes and managing mine site visit travel and logistics.
- Development and coordination of the annual Board schedule, including all travel and accommodation requirements and mine site visits.
- File management and maintenance of Company Secretariat documentation, policies, and registers
- Administrative co-ordination of shareholder meetings (AGM)
- Assistance with the compilation of the Annual and Corporate Governance Reports
- Administrative liaison with share registry, ASIC, ASX as required.
- Administrative support and co-ordination of the Employee Equity Plans
- Preparation of the annual Company Secretary budget.
Our values of Safety, Excellence, Accountability and Respect guide how we act every day, they are the basis of our company culture and how we operate. You will be able to demonstrate being accountable for your work, including applying learnings and improvements. Being a team player will be key to your success in the role, being able to build effective relationships across the business and be able to intrinsically build an understanding of how Evolution operates.
What we offer
We will dare you to think differently, act like an owner and live our values. This is an exceptional opportunity to gain exposure to a significant depth and breadth of Evolution operations and stakeholders. We are offering an attractive remuneration package whilst further developing your professional exposure. This role is based in our conveniently located CBD offices.
We thank you for taking the time of submitting your application. For more information, you can contact simon.reed@evolutionmining.com
We are an equal opportunity employer with a commitment to providing safe and inclusive work environments which allow our employees to be themselves. We support our employees' work-life integration and provide a stimulating environment to foster development and career growth.
We encourage candidates from diverse backgrounds to apply.
As part of the application process, Evolution will be collecting your personal information to assess your suitability for the role.
Sydney CBD based providing pro-active and comprehensive executive support to our Company Secretary and senior leaders
Hybrid environment, CBD based, collaborative culture and team with competitive remuneration.