Project Document Controller / Project Support Officer


Location: North Sydney

Job Type: Full time


Zinfra partners with companies across the utility and infrastructure sectors to deliver maintenance, operations, engineering, and construction services. For our partners our work is crucial to maintaining the safety and reliability of their electricity and gas transmission and distribution assets.

About the role:

We are currently looking for a Project Officer to join our NSW team in a critical role that provides document management and general administration support to Project Managers, Project Teams and Project Delivery Services when required. This will include supporting Management, systems & administration of green energy focused projects and programs to deliver successful outcomes.

Your responsibilities will include:

  • Maintaining, updating and administrating project/s documents management system (e.g. Aconex or Team Binder) inclusive of training
  • Managing the retrieval and submission of controlled documents from vendor(s) and client(s) into the document management system and vice versa to ensure a single repository of information is maintained for each project.
  • Maintaining the workflow register for documents and manage the review process including running reports for workflow documents and liaising with internal and external stakeholders to ensure compliance to contractual timeframes.
  • Assisting Project Teams with tasks such as; organising deliveries, travel bookings, stationary orders, amenities management, archiving, meeting minutes, purchase orders, goods receipting and other general administrative duties as required to support the project/s

About you:

To be successful in this role your resume should demonstrate:

  • Experience with administrative duties within an office context
  • Experience within the construction industry and/or working with document management systems is preferred
  • Foundation to Intermediate knowledge of MS Office applications & SAP
  • Time working autonomously and juggling multiple priorities without supervision and with sound judgement
  • A full Class C driving license

Recruitment Process:

During our recruitment process, you will be required to undergo pre-employment checks including pre-employment medical, reference checks and a national police check.

When you join Zinfra, you become part of our diverse, inclusive and passionate team. We are a team that celebrates International Women's Day, NAIDOC Week, International Day of People with Disabilities, and many other days that matter to our people. Come join us!

At Zinfra, we are focused on allowing our people to reach their potential, be their true selves and enjoy working in an inclusive environment. With a focus on our employees' wellbeing, equal opportunities, and policies to empower a fully diverse and fulfilled workforce, we pride ourselves on meeting our employee's expectations.

Our people are our greatest asset so having various flexible working options, remote working, paid parental leave and leave purchase plans amongst many other benefits is a key foundation to our success. We are passionate about what we do, and we are proud of who we are.

Diversity and Inclusion

We understand the value of a diverse workforce, the ability to work from home, and have committed to creating real employment opportunities through our Reconciliation Action Plan. We look forward to receiving applications from Aboriginal and Torres Strait Islander people.

Notice to Third Parties: Zinfra does not accept unsolicited resumes (or liability associated with fees or costs) from recruitment agencies, search firms or third parties. Interested candidates are welcome to submit their application independently.

Any questions?: Reach out! 03 9173 8986

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