Who are we
Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries. Working with Programmed Facility Management means you will become part of the Programmed family: a company that encourages career development, supports flexibility and cares about your personal wellbeing and safety.
Why You’ll Love Working With Us
As part of the SHEPI delivery team, you’ll play a critical role in a program designed to deliver great outcomes for our client with respect of timeliness, quality, and efficiency across a major portfolio of works. You will join a high-performing project team led by an experienced Project Manager, gaining exposure to complex project environments and real opportunities for growth.
Some of the key benefits include:
- Professional development through mentoring, project exposure, and structured learning
- Supportive culture with a strong focus on safety, teamwork, and wellbeing
- Exposure to the future of work with the latest project systems
- Building a career founded on best in class systems, people, processes, within the Capital Projects Centre of Excellence.
About the Opportunity
We are seeking a organised, detail‑driven Project Administrator to support the successful delivery of the SHEPI Program.
In this role, you will ensure that project documentation, contractor submissions, record‑keeping, and data integrity meet required standards. You’ll be an essential link between the Project Manager, Project Engineer/Contracts Engineer, contractors, and reporting systems.
Your work will directly support consistent, high‑quality project delivery — ensuring compliance, clarity, and smooth operational flow across multiple workstreams.
Key Responsibilities
- Review contractor documentation against required checklists and quality standards, ensuring completeness and accuracy
- Identify and chase documentation gaps, including compliance artefacts, installation evidence, quality assurance records, and reporting inputs
- Troubleshoot invoicing issues, resolving missing documentation, coding problems, and data misalignment in collaboration with the PM and Finance
- Maintain consistency in filing and documentation, ensuring all project data is stored logically, securely, and in line with program standards
- Support quality assurance processes by assisting with verification steps, evidence collation, and audit‑ready document control
- Maintain data integrity across existing systems (project registers, trackers, reporting portals)
- Coordinate reporting inputs to ensure timely and accurate monthly, weekly, and milestone updates
- Provide general administrative support to the project team, including scheduling, correspondence, and workflow coordination
About You
You will thrive in this role if you are:
- Highly organised, structured, and naturally detail‑oriented
- A strong communicator who can chase information with confidence and professionalism
- Comfortable with systems, registers, documentation platforms, and structured workflows
- A proactive problem‑solver who doesn’t wait for issues to escalate
- Someone who enjoys enabling a project team to perform at its best
Experience & Capabilities:
- Previous experience in project administration, construction administration, compliance support, or similar fields
- Strong proficiency with project systems, filing structures, and document control
- Ability to interpret basic project documentation, contractor submissions, and compliance requirements
- Excellent attention to detail and ability to manage multiple priorities simultaneously
- Construction Management Graduates or those finalising their studies (highly regarded)
About Us
We are a delivery‑focused organisation committed to high standards of safety, quality, and community value.
You’ll be joining a collaborative project team working across housing, energy, and infrastructure programs that have meaningful impact.
Work With Us
Be part of something that genuinely makes a difference while growing your capability in a supportive, outcome‑driven environment.
Apply today and help deliver the SHEPI Program with excellence.
Employee Benefits
- Be part of a well-established brand
- Long term career potential
- Paid parental leave and great discounts with selected retailers
- An Employee Assistance Program, which incorporates a tailored wellbeing initiative
Our Commitment
Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.
Programmed and PERSOL strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.
To learn more about working with Programmed and PERSOL, we encourage you to visit our website.
