We are looking for a strong administrator who will be responsible for assisting in the coordination and administration of committee meetings, events and training documentation. This is a part time (30 hours per week), fixed term contract position until August 2024. Whilst we don't have a preference on all working days, we do require the incumbent in this role to be available to work on a Friday.

Key Responsibilities:

• End to end management of local educational activities and events.
• Provide high level administrative support/coordination to State & Territory Committees, attend Committee meetings and support for the Chairs of the State & Territory Committees.
• Coordinate, process & review training assessment documentation submitted by trainees and rotations.
• Assist in the delivery of Mock OSCEs and FRANZCOG Revision Course webinars.
• Support the other State Member Engagement Coordinator to manage central college activities which include local workshops and meetings, FRANZCOG National selection and exams.
• Contribute up to date information for college communications including College website, events, marketing, newsletter and correspondence.
• Work collaboratively with College House staff, College members and respond to enquiries.
• Contribute to the planning and design of departmental processes and documentation.
• Undertake general office administration duties.
• In collaboration with others, provide coverage of the State office during periods of staff leave.
• Additional tasks relating to areas of responsibility as directed.

This role requires out of hours work on weekdays and weekends and may require some limited national travel. Time in lieu and flexible work arrangements are available.

The ideal candidate will have:

• High level interpersonal skills with a strong customer service focus, including the ability to work as part of a team and to liaise effectively with a wide variety of stakeholders.
• Excellent administrative & organisational skills, particularly with respect to accuracy and detail.
• Familiarity with procedures for meetings and knowledge of committee work, experience preparing agendas and minutes an advantage.
• Demonstrated experience in planning and managing successful events and/or workshops.
• Highly developed verbal and written communication skills.
• Ability to research, understand and interpret regulations, policy documentation and apply solutions.
• Experience working in a fast-paced and dynamic environment, whilst being resilient to an evolving organisation.
• Demonstrated time management skills with the ability to meet deadlines, set priorities and operate independently using your initiative within a small team environment.
• Demonstrated knowledge, experience and skills using online computer platforms and relevant office software programs which include Microsoft Office. Ability to provide AV for Zoom Meetings and Webinars (technical ability is essential).
• An interest in and commitment to issues concerning women's health; and an interest in health education, with a positive attitude towards developing further skills in an educational setting.

Some of our benefits include:

• Annual Leave Loading of 17.5%
• Flexible working conditions - work from home and in the office
• 26 weeks paid Parental Leave
• Fully Subsidised Employee Assistance Program (EAP)
• Gratis Days (additional paid leave on dates set by the College)
• $1,200 Professional Development Allowance per year
• Fully Subsidised Access to LinkedIn Learning
• Social and wellbeing events organised throughout the year and celebrating our diversity
• Additional leave for menstrual and menopause care, gender transition, fertility treatment and family planning, volunteering, study, cultural leave, pet adoption (to name a few!)
• Salary Packaging

We are proud to be certified as a Great Place to Work in 2023! You can also view our benefits and policies and the great work we do by visiting our WORK180 endorsed employer page.

RANZCOG is an equal opportunity employer, committed to employing the best people to do the best job possible, regardless of disability, sex, sexual orientation, gender identity or expression, age, race, ethnicity, religion, parental and carer status, or any other attribute. We encourage job applications from Aboriginal and Torres Strait Islander people, people with disabilities, LGBTQIA+ and people from culturally diverse backgrounds.

Feel like you don’t meet all the requirements for this role? Studies have shown that women and ethnic minorities are less likely to apply for jobs unless they meet every single qualification. At RANZCOG we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you are interested in this role but feel your experience doesn’t align perfectly with the job description, we still encourage you to apply. You may be just the right candidate for this or other roles at the College.

TO APPLY: Click here for a copy of the Position Description which outlines the Key Selection Criteria for this role. When submitting your application, please include your current CV and a covering letter addressing the selection criteria.

Applications Close: Friday 15 December 2023 at 11.59pm AEDT - please apply as soon as possible as applications will be shortlisted as they are received and interviews may commence prior to the closing date.

“RANZCOG acknowledges and pays respect to the Traditional Custodians of the lands, waters and communities across Australia, on which our staff live and work, and to their Elders, past, present and future.
RANZCOG recognises the special status of Māori as tangata whenua in Aotearoa New Zealand and is committed to meeting its obligations as Te Tiriti o Waitangi partners."