Te Whiwhinga Mahi | The Opportunity

The role coordinates the College's FRANZCOG Research submissions, the Elevation to Fellowship process, and administers the Prevocational Program (PVP). In addition, it supports and coordinates relevant committees while providing assistance to the Processing team during peak assessment and submission periods.

Key Responsibilities:

Research Support and Coordination

• Provide advice to trainees and stakeholders regarding Research submissions and training pathway regulations.
• Manage and track research submissions, assessments, resubmissions and trainee outcomes.
• Record all trainee outcomes in MyRANZCOG / Integrate systems and communicate decision outcomes to trainees.
• Prepare reports, papers and communications to committee consideration, as well as provide coordination support for committees, including preparing agendas, writing minute and following up on actions
• Induct and support Research Assessors and Training Supervisors
• Coordinate member onboarding, induction materials, and conflict-of-interest declarations
• Contribute to the review and update of Regulations, handbooks and guidelines as required and in collaboration with FRANZCOG Training Team

Elevations and Prevocational Program Support:

• Set, maintain, and communicate annual timelines, deadlines, and public information for applications and program requirements.
• Manage application processes, including eligibility checks, documentation verification, and financial status.
• Track applicants and trainees using master spreadsheets and databases, ensuring accurate records.
• Conduct audits of training requirements, prepare documentation for approvals, and liaise with committees, Boards, and external bodies.
• Communicate with trainees and applicants, providing guidance, answering queries, and issuing letters or certificates.
• Monitor progress, completion, and program outcomes, and maintain program content and forms.

Ko wai koe | About you - Key Selection Criteria

The ideal candidate will have:

• Sound experience gained in a professional environment in customer service, supporting committees and general administration.
• Excellent verbal communication skills to converse with internal and external stakeholders from diverse backgrounds.
• Exceptional written communication skills with demonstrated ability to prepare accurate minutes, agendas and draft a range of correspondence and reports.
• Excellent planning and organisation skills, including the ability to effectively handle conflicting priorities, establish timeframes and meet deadlines.
• High level of attention to detail and the ability to initiate improvements to procedures and process.
• Excellent interpersonal and stakeholder management skills, with proven ability to confidently liaise with a diverse range of people including professionals, Fellows, Trainees and staff, and to negotiate outcomes to achieve deadlines.
• High level computer literacy in Microsoft office suite of products.
• Experience with using Question Pro, Cognito and database applications (highly desirable)

Ka whiwhi koe i te aha | What you will get in return

Working at RANZCOG means enjoying a strong sense of purpose and engaging in meaningful work every day. Some of our benefits include:

• Salary packaging
• Flexible and hybrid working conditions
• A range of leave options for all that life throws at you
• Commitment to wellbeing, inclusion and diversity

We are proud to be an accredited Great Place to Work since 2023, with a current score of 89%! We are also recognised as a Work 180 Employer of Choice for Women since 2022 and recently ranked in the top 101 Workplaces for Women across Australia. You can find out more about all of our accreditations on our website!

We are dedicated to building a diverse, inclusive, and authentic workplace. We are committed to a culture of diversity and inclusion that embraces and celebrates the differences and similarities within our staff, trainee, and member workforce.

We encourage applications from First Nations, LGBTQIA+, and neurodivergent peoples; as well as parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith.

Feel like you don’t meet all the requirements for this role? Studies have shown that women and ethnic minorities are less likely to apply for jobs unless they meet every single qualification. If you are interested in this role but feel your experience doesn’t align perfectly with the job description, we still encourage you to apply. You may be just the right candidate for this or other roles at the College.

Please visit our Careers at RANZCOG webpage for more information on our benefits, candidate support and to get an idea of what our recruitment process is like.

TO APPLY: When submitting your application, please include your current CV and a cover letter addressing the key selection criteria. You can view the Position Description here or by visiting the College vacancies list on our website.

Applications Close: Sunday 8 February 11:59 PM (AEST/AEDT). Please apply as soon as possible as applications will be shortlisted when they are received, and interviews may commence prior to the closing date.

RANZCOG acknowledges and pays respect to the Traditional Custodians of the lands, waters and communities across Australia, on which our staff live and work, and to their Elders, past, present and future. Sovereignty has never been ceded. It always was and always will be, Aboriginal land.
RANZCOG recognises the special status of Māori as tangata whenua in Aotearoa New Zealand and is committed to meeting its obligations as Te Tiriti o Waitangi partners.