Te Whiwhinga Mahi | The Opportunity

The Coordinator, Certificate and Procedural Training Programs (CPTP) coordinates and supports activities relating to trainees undertaking RANZCOG’s Certificate and Procedural Training Programs (CPTP) in line with current policies, regulations and legislative requirements.

Key Responsibilities:

Triage and respond to enquiries relating to the Certificate and Procedural training program, ensuring compliance with training requirements
Coordinate trainee and stakeholder communications on CPTP training matters, in collaboration with the Lead, CPTP
Monitor and ensure all relevant documentation has been received from trainees and prepare records accordingly
Review trainee logbooks for compliance, and escalate concerns or issues to the appropriate personnel or department
Collate documentation for elevation to certification for CWH, PTP, and APTP; prepare and forward submissions to the Chair and CCAPT for approval; and arrange the distribution of certificates to trainees
In collaboration with the Lead, review trainee special consideration and recognition of prior learning applications and undertake committee administration tasks including agenda preparation, writing minutes, following up on action items and project and review groups as required.
Collate relevant information for committees and assessors to allow them to make an assessment
Review website content, forms and processes relating to the training programs and escalate areas of concern to the Lead

Ko wai koe | About you - Key Selection Criteria

Sound experience gained in a professional environment in customer service, supporting committees, and general administration.
Excellent communication skills to converse with internal and external stakeholders from diverse ethnic backgrounds.
Excellent written communication skills, the ability to prepare accurate minutes, agendas and draft a range of correspondence and reports.
Excellent planning and organising skills, including the ability to effectively handle conflicting priorities, establish timeframes and meet deadlines.
Strong attention to detail and the ability to initiate improvements to procedures and process.
Excellent interpersonal skills, the ability to confidently liaise with a diverse range of people including professionals, Fellows and staff. This includes successfully negotiating outcomes to achieve deadlines
High level of computer literacy including Microsoft Office suite of products
Highly desirable experience with using Cognito and data base applications

Ka whiwhi koe i te aha | What you will get in return

Working at RANZCOG means enjoying a strong sense of purpose and engaging in meaningful work every day. Some of our benefits include:

Salary packaging
Flexible and hybrid working conditions
A range of leave options for all that life throws at you
Commitment to wellbeing, inclusion and diversity

We are proud to be an accredited Great Place to Work since 2023, with a current score of 89%! We are also recognised as a Work 180 Employer of Choice for Women since 2022 and recently ranked in the top 101 Workplaces for Women across Australia. You can find out more about all of our accreditations on our website!

We are dedicated to building a diverse, inclusive, and authentic workplace. We are committed to a culture of diversity and inclusion that embraces and celebrates the differences and similarities within our staff, trainee, and member workforce.

We encourage applications from First Nations, LGBTQIA+, and neurodivergent peoples; as well as parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith.

Feel like you don’t meet all the requirements for this role? Studies have shown that women and ethnic minorities are less likely to apply for jobs unless they meet every single qualification. If you are interested in this role but feel your experience doesn’t align perfectly with the job description, we still encourage you to apply. You may be just the right candidate for this or other roles at the College.

Please visit our Careers at RANZCOG webpage for more information on our benefits, candidate support and to get an idea of what our recruitment process is like.

TO APPLY: When submitting your application, please include your current CV and a cover letter addressing the key selection criteria. You can view the Position Description here or by visiting the College vacancies list on our website.

Applications Close: Sunday 15 February 11:59 PM (AEST/AEDT). Please apply as soon as possible as applications will be shortlisted when they are received, and interviews may commence prior to the closing date.

RANZCOG acknowledges and pays respect to the Traditional Custodians of the lands, waters and communities across Australia, on which our staff live and work, and to their Elders, past, present and future. Sovereignty has never been ceded. It always was and always will be, Aboriginal land.
RANZCOG recognises the special status of Māori as tangata whenua in Aotearoa New Zealand and is committed to meeting its obligations as Te Tiriti o Waitangi partners.