Business Centre Administrator - ( 260000NI )
Description
Business Centre Administrator
Auckland – full-time 40 hours (on site only)
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.
We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.
The opportunity
We need a professional, friendly, and enthusiastic person to join our Auckland office as a Business Centre Administrator. This is a great opportunity for someone with a background in administration and/or customer service who enjoys being organised, proactive, and working as part of a busy team. You’ll play an important role in providing proactive support with a focus on proposals, which will ensure our teams have the support they need to deliver for our clients.
This role will focus on supporting our Buildings Team but will cover administration for our other teams when required. Stantec’s Buildings team in New Zealand delivers end-to-end projects for our clients, from feasibility and design through to construction, commissioning, and operation. Specialising in mission-critical facilities such as data centres and healthcare, our team of over 100 brings expertise in mechanical, hydraulic, fire, electrical and sustainability engineering to a growing domestic business with a large local project portfólio. We’re proud to put user needs at the centre of every design.
Snapshot of key responsibilities
Provide proactive administrative support to the Business Centre including but not limited to assisting with proposals, coordination of information and reports etc.
Coordinate meetings, events and team activities
Support daily office and team operations, phone and client enquiries, reception support, document management, and filing.
Support onboarding/offboarding, including inductions, desk and equipment setup
Maintain accurate business and project information client database updates, staff information, organisational charts, technical equipment registers, and mileage records.
Provide marketing and business development support, updating pipeline opportunities and providing collateral information as required.
Support project and business administration as required, including assisting with project documentation, presentations, reports and other tasks a required
What we offer
At Stantec, we take your growth and fulfilment seriously. We’re proud to offer many supportive benefits, including:
Professional development and support
Purchasing up to an extra four weeks of leave
Learning and talent development programmes, including global, online, and on-the-job opportunities
Service recognition awards
Wellbeing and connection opportunities
Health insurance, income continuance insurance, and life insurance
Employee assistance program
Developing Professionals Group, a global network for those with under 10 years of experience
Office Social Club and events
About Stantec
We’ve been serving our clients and communities in Aotearoa New Zealand for over 125 years. With almost 900 professionals, our team is based in the main cities and throughout the regions. We collaborate across disciplines and sectors to bring buildings, energy, water, environmental, and transport projects to life.
Globally, Stantec unites approximately 34,000 employees working in over 450 locations across six continents. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Please register your interest by applying online – applications close Tuesday 27 October 2026.
Qualifications
About you
You’ll be someone who brings a positive, can-do approach who enjoys supporting others to do their best work. You will be highly organised, detail-focused, and confident managing a range of tasks and priorities in a busy office environment.
Strong administration with proposal preparation and customer service experience.
Excellent communication and interpersonal skills, with a professional and approachable manner.
Strong attention to detail and the ability to maintain accurate records and information.
A proactive, flexible approach and the ability to work effectively with multiple stakeholders.
Confidence using Microsoft Office applications and learning new systems.
Sound judgement, discretion, and respect for confidentiality.
Primary Location : New Zealand-Auckland-Auckland
Organization : BC-3171 Shared Services-NZ Auckland
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Oct 14, 2026, 1:51:16 PM
Req ID: 260000NI
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans