Junior Office Assistant

Stantec Australia

Location: Perth

Job Type: Full time


Junior Office Assistant - ( 230000ZF )


This is a full-time Monday to Friday, office-based position in our Perth based office.

The Office Assistant is instrumental in ensuring an efficient, safe and welcoming workplace for staff, clients and visitors. You will be the ‘go-to’ person located at the ‘hub’ of the office.

You will carry out duties and tasks related to Office Administration functionalities including: Arranging meeting s and events within our buildings group, coordinating training sessions, expense claims, scanning, simple formatting and general office admin

Day to day tasks would involve:

  • Assist with the coordination of events and functions

  • Co-ordinate meeting room reservations, resource bookings such as Teams conferences and arrange for catering for meetings, as appropriate

  • Arrange marketing events and catering for meetings

  • Arrange training sessions and keep track of insurance certificate updates

  • Assist with Word processing, formatting and production of documents, copying and binding of proposals, reports as required

  • Assist with expense management, reconciliation and travel arrangements when required

  • Organise client party lists

  • Understand the importance of confidentiality and discretion

  • Oversee induction portals

  • Contribute to proposal and bid development to support business development activities, including preparing proposal material as required

  • Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures

  • Other Administrative duties as reasonably required

To be successful for this role you'll need:

  • 2 years’ experience in a office administration or receptionist position

  • Commitment to Occupational Health and Safety

  • Self-motivated, able to work with limited supervision

  • Immaculate phone and personal presentation skills, friendly and tidy work practices

  • Basic to intermediate competency with MS Office (Word, Excel, Outlook)

  • Ability to multi-task and prioritise work under pressure

Stantec offerings:

Along with a competitive salary and vibrant culture, we offer many other benefits to ensure your professional development & wellbeing is ongoing.

  • Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning

  • Option to purchase up to 4 weeks additional leave

  • Mentoring for your own development and the opportunity to mentor others

  • Salary Continuance Insurance (SCI)

  • Mental Health and Wellbeing Programs

  • Employee Assistance Program

About us:

The Stantec community unites approximately 26,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships.


Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.

How to apply:

Please submit your most recent CV, outlining your relevant experience by following the apply button.

No Agency CV’s will be accepted.



Primary Location : Australia-Western Australia-Perth

Organization : BC-3012 Buildings-AU Western Australia

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Mar 2, 2023, 2:31:58 PM

Req ID: 230000ZF

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

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