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Senior Administrator - Perth

Stantec Australia

Location: Perth

Job Type: Full time


Senior Administrator - Perth - ( 230000RF )


Provide professional administrative assistance and support to the business and external clients, maintaining a high level of confidentiality and discretion at all times

Stantec has embraced flexible working tailored to your individual circumstance through an environment of empowerment and trust.

Day to day tasks would involve:

  • Provide administrative support to the business, including assistance with travel bookings and expense reconciliations as required.

  • Assist with coordination of building maintenance when required, office equipment requirements in conjunction with the Shared Services Team, Finance and Procurement where applicable

  • In conjunction with the Shared Services Team, assist in maintaining compliance with quality, safety and environment policies and processes including assisting with audits when required

  • In conjunction with the Shared Services Lead help coordinate office communications, team briefings and staff events.

  • Assist with the coordination of exit checklists to ensure company property is returned and all sections are completed

  • OSEC role – all duties and tasks

  • Reception support where required

  • All ad hoc administration duties required

  • Assist in taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all offices

  • Take all reasonable care to prevent injuries or illnesses occurring in the office

  • Support the Shared Services Manager, HR and relevant line manager in helping an injured worker to return to work where required

  • Assist in ensuring staff have support, training and supervision necessary to carry out office health and safety responsibilities

  • Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures.

  • Other duties as reasonably required.

To be successful for this role you'll need:

  • Qualification in relevant discipline such as Business Administration or equivalent relevant experience preferable

  • Demonstrated experience delivering excellent administration and office management services

  • Minimum 4 years’ experience in an administration role

  • Excellent organisation and time management skills, including the ability to multi-task and prioritise work

  • Intermediate knowledge of Microsoft Office, with the ability to learn new systems easily

  • Excellent communication skills

  • Initiative and self-starting to identify opportunities to provide support pro-actively to the business

  • Strong attention to detail

  • Competent level of decision making i.e. able to identify, assess, evaluate and solve problems

  • Self-motivated and able to use initiative.

  • Able to travel and pick up items as required

What we offer

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.

  • Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.

  • Option to purchase up to 4 weeks additional leave.

  • Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning

  • Mentoring for your own development and the opportunity to mentor others

  • A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables

  • Professional Memberships

  • Salary Continuance Insurance (SCI)

  • Mental Health and Wellbeing Programs

  • Service Recognition Awards

  • Employee Assistance Program

About Stantec

The Stantec community unites approximately 26,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.


Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.

How to apply

If this position is of interest, please apply via the link below.

Please note that no agency applications will be accepted at this time.


Qualification in relevant discipline such as Business Administration or equivalent relevant experience preferable

Primary Location : Australia-Western Australia-Perth

Organization : BC-3074 Shared Services-AU Perth WA

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Feb 14, 2023, 7:08:25 PM




Req ID: 230000RF

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans