Executive Assistant - ( 240002Y4 )

Description

Stantec’s Water team in Australia has an impressive portfolio of successful major projects that are already positively impacting our communities across the country. We know that finding solutions to our water issues is critical, and so our diverse network of 400 water specialists in Australia collaborate across business lines and geographies to ensure the best outcomes are achieved. With exciting projects in the pipeline, we are looking to expand our teams and seek the change-makers, innovators, leaders and collaborators to join us. How will you impact Australia’s water solutions? Grow with us, H2O+U.

About the role

We are currently looking to appoint an Executive Assistant to join Stantec in our Brisbane offices to provide high level administrative & secretarial support to the Regional Director, Water, Australia, and the Regional Director, Transportation, Australia. This role would suit a confident, flexible person who is career focused and enjoys the demands of working in a fast, paced, commercial environment.

Key Accountabilities

• Manage diary, email and travel arrangements, including booking flights, accommodation and transportation for the Regional Directors.

• Plans, coordinates and ensures the Regional Directors schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Regional Directors time and office.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

• General administrative duties for the Regional Directors, including corporate credit card reconciliations, implementing and managing filing systems, tracking leave and travel, reviewing invoices for approval and preparing general correspondence

• Co-ordinate and attend meetings/events both internal and external as required including drafting reports and presentations, taking and distributing minutes

• Communicate directly to the various BC leadership teams on behalf of the Regional Directors

• Screen all landline telephone calls and take accurate messages for the Regional Directors

• Works closely and effectively with the Regional Directors to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Regional Directors updated.

• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting papers and communications, personal correspondence, and other tasks that facilitate the Regional Directors ability to effectively lead the BCs.

• Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality Systems and Project Quality Procedures.

• Minimise and control risk by commitment to the Stantec Quality and Health & Safety programmes and ensuring proactive use of our project management systems.

• Other duties as reasonably required, including:

• Collate sharing success on behalf of the Regional Directors

• Develop industry events list and book Regional Directors onto events

• Other assistance as required

About you

• Demonstrated 5 years' experience in a similar role, with specific experience supporting C-Level executives

• Demonstrated experience in a large corporate (ideally global), head office environment

• Advanced skills in MS Office (particularly in PowerPoint & Excel)

• An ability to interpret verbal and written concepts and translate them into a visual format, presentation etc.

• Excellent written skills as well as being able to display diplomacy and sensitivity in communication

• A proactive nature in being able to identify needs and develop appropriate solutions

• Flexibility to change priorities depending on the demands of the business and resilience to working under pressure

• A professional, mature and collaborative corporate demeanor

What we offer

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.

• Genuine Flexible Working Arrangements - Including work from home opportunities

• Option to purchase up to 4 weeks additional leave.

• Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning

• Mentoring for your own development and the opportunity to mentor others

• A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables

• Professional Memberships

• Salary Continuance Insurance (SCI)

• Mental Health and Wellbeing Programs

• Service Recognition Awards

• Employee Assistance Program

About Stantec

The Stantec community unites over 31,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind. We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

Culture

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.

How to apply

If this position is of interest, submit your application online.

Qualifications

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Primary Location : Australia-Queensland-South Brisbane

Organization : BC-3002 Water-AU Australia

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Jul 28, 2024, 3:16:46 PM

Req ID: 240002Y4

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans