Business Centre Administrator - ( 26000091 )
Description
Business Centre Administrator
NELSON – Part Time, 3 x days Wednesday 1pm – 5pm Thur/Fri 8am-5pm
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.
The opportunity
We need a professional, friendly, and enthusiastic person to join our Nelson office as a Business Centre Administrator based at reception. You will provide excellent customer service relating to the management, provision and delivery of administration to the team in Nelson.
In this role you'll provide:
Administration support as above ensuring quality and marketing standards are maintained
Co-ordinate, prepare and provide editing of proposals, reports, and correspondence as required.
Ensure that all proposals, reports and documents are completed within timeframes to the required standard.
Arrange Business Centre (BC) related meetings (including catering, venues and participants) as required.
Meet and greet clients on behalf of Stantec
Prompt, efficient and courteous handling of messages and deliveries (receiving and delivery).
Provide backup for other Administrators across the Office (or country) as necessary.
Manage telephone calls as required.
Ensure administrative systems operate effectively within BC.
Photocopying and binding of proposals, reports and other business documentation.
Assist BC Leads with HSSE and other induction requirements for new Office staff as required.
Assist the Business or Team Lead to address and rectify any BC specific HSSE corrective actions
Assist the Business or Team Lead with administration-based tasks
Assist with on/off boarding process of staff members including desk setups as required.
Ensure all Nelson based staff are trained in the Stantec Oracle system for the claiming of both credit card and cash expenses.
Undertake project work as assigned by the Sector teams.
Attend and take meeting minutes for internal and project related meetings as required.
Prepare organization charts, graphs and other presentation material as required.
Organisation of Company hosted Team events, arrange venues, catering and event management.
Coordinate and produce photo montages, special images for reports and proposals
Provide relevant information to marketing and communication teams in relation to new wins, new staff and opportunities
Plan and execute work in a safe and acceptable manner
About you
To be successful in the role, you will have experience in a comparable team administrator position, be self- motivated and have excellent Microsoft Office skills, particularly Word, Excel, and PowerPoint. If you have superior time management skills, the ability to prioritise, be well organised and capable of adhering to processes relating to quality, cost, health, safety, security and marketing standards, we want to hear from you.
What we offer:
At Stantec, we take your growth and fulfilment seriously. We’re proud to offer many supportive benefits, including:
Professional development and support
Learning and talent development programmes, including global, online, and on-the-job opportunities.
Service recognition awards
Wellbeing and connection opportunities
Health insurance, income continuance insurance, and life insurance
Employee assistance program
Office Social Club and events
About Stantec:
The Stantec community unites approximately 34,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
How to apply
Please apply directly online.
Applications close on Friday 1 st May 2026
Qualifications
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Primary Location : New Zealand-Nelson-Nelson
Organization : BC-3177 Shared Services-NZ Nelson
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Part-time
Job Posting : Apr 12, 2026, 9:23:02 PM
Req ID: 26000091
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans