Project Administrator (Project Controls) - ( 2600009H )
Description
About the role:
Are you a detail-oriented administration professional eager to step into the dynamic world of project management with one of the worlds leading engineering consulting firms? We have an opportunity for a Project Controls specialist to support our team of engineers, designers, project managers and drafters.
Our Project Controls team play a crucial role in supporting Project Managers throughout project delivery, ensuring financial oversight, cost management, and accurate reporting. Some day-to-day tasks may include setting up new projects, change management for ongoing projects, monitoring and forecasting financials, developing and updating project schedules for activities and client deliverables, reporting criteria and indicators that are fundamental to healthy project delivery.
The role, depending on the specific project needs, may include working with multiple PMs across a wide range of small to highly complex building projects. Project Controls is a support role, however may include task management of individual projects components, as delegated by a project manager on smaller projects.
Day to day tasks may involve:
Assist PMs to coordinate and deliver projects in accordance with the Stantec Project Management Framework, particularly in terms of budgets, scope, schedule, profitability and risk.
Implement Stantec’s established project control processes and procedures for project execution, including, but not limited to, earned value management, management of change, and forecast cost and revenue projections.
Check approvals for contracts and sub agreements are obtained in compliance with company policies, insurances and subconsultant prequalification questionnaires are up to date.
Support development of a project implementation plan for internal team or external clients as required.
Generate various reports from Oracle dashboards to enable PMs and business leaders to analyse project performance.
Evaluate project performance financial results and interpret to provide high level summary of under and over-performing projects.
Support PM and business lead decisions to mitigate potential negative impact of under-performing projects.
When requested by the business leads or PM, organise and schedule communication processes with the project teams including meetings, recording minutes, and driving the status of action items.
Respond to requests from internal team and external clients in a timely manner.
Understand the monthly requirements for project reporting and financial updates.
Monitor unbilled financials and support PMs with regular and timely invoicing.
Monitor accounts payable and support PMs in the close-out process when projects are complete.
To be successful for this role you'll need:
Project Administration work experience in relevant industries or related roles ideally in consulting engineering practice – this may include accounting clerk experience or experience in a project financial role.
Experience in generating, understanding and analysing financial reports and schedules.
Business awareness and acumen, sound knowledge of project costs, time and resource management.
Understanding and experience of project management as a discipline.
Strong interpersonal skills, ability to communicate with a wide range of experienced professionals and levels of leadership.
Strong administrative skills including attention to detail, written and oral communication, management of documentation.
Possess sound problem-solving skills and ability to make timely suggestions, including knowing when to escalate issues of concern.
Ability to work on multiple projects or tasks and comfortable with regular change in response to varying project or client priorities.
Excellent experience with Microsoft Excel.
Preferred experience with Primavera P6, Microsoft or other scheduling software.
About Stantec
The Stantec community unites approximately 34,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
What we offer
Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
Option to purchase up to 4 weeks additional leave.
Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
Mentoring for your own development and the opportunity to mentor others
Professional Memberships.
Salary Continuance Insurance (SCI).
Mental Health, Employee Assistance Program and Wellbeing Programs.
Service Recognition Awards.
How to apply
If this position is of interest, please apply via the link below.
Please note that no agency applications will be accepted at this time.
Qualifications
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Primary Location : Australia-New South Wales-Sydney
Organization : BC-3013 Buildings-AU New South Wales
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Apr 13, 2026, 10:18:53 PM
Req ID: 2600009H
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans