Who we are

TasPorts is a state-owned company responsible for ten Tasmanian ports and the Devonport Airport. We are a vertically integrated organisation providing a diverse range of port and marine operations and services around Tasmania. Our vision is to proudly connect people, products and solutions for the benefit of all Tasmanians.

With 99% of the State's freight moving through our multi-port system, TasPorts facilitates vital trade to enable industry partners and communities while ensuring the highest environmental and safety standards.

We are proud to be recognised as a WORK180 Endorsed Employer for All Women.

TasPorts | WORK180 Endorsed Employer

The Role

TasPorts is seeking an experienced Document Control & Project Support Officer to support the delivery of major infrastructure projects across our ports network.

This role plays a critical part in ensuring project documentation is accurate, secure, accessible, and compliant across the full project lifecycle. Working closely with project teams, contractors, and corporate stakeholders, you will provide expert document control, system administration, and project support to enable effective, well-governed project delivery.

This role is a fixed-term 2-year position.

Key Responsibilities

Reporting to the Programme document controls and assurance specialist, your responsibilities will include:

Document Control & Information Management

• Administer document control systems such as Aconex, SharePoint, and Altus Sensei, including system support and vendor liaison.

• Maintain strict version control, metadata accuracy, access permissions, and compliance with contractual and organisational requirements.

• Establish and maintain project archives to support audits, assurance activities, and future reference.

Quality Assurance & Governance

• Monitor document workflows and conduct documentation audits.

• Support project assurance activities including Gateway reviews and project health checks.

Stakeholder Support & Project Administration

• Prepare and coordinate project communications, correspondence, meetings, agendas, and minutes.

• Provide secondary support for financial administration (purchase orders, receipting, reporting).

• Coordinate diaries, meetings, travel, and stakeholder engagement logistics as required.

About You

You are a highly organised professional with strong attention to detail and a passion for supporting complex infrastructure projects. You bring confidence working with document control systems and enjoy enabling teams to work efficiently within sound governance frameworks.

You will ideally have:

• Demonstrated experience managing electronic document and records systems (e.g. Aconex, SharePoint) on infrastructure or construction projects.

• Strong understanding of project lifecycles, governance requirements, and compliance obligations.

• Advanced document control skills including system administration, version control, metadata management, and auditing.

• Excellent planning, prioritisation, and problem-solving capability.

• Strong communication skills with the ability to support and train diverse stakeholders.

• High proficiency in Microsoft Office and digital project systems.

• Experience in construction, mining, or engineering project environments (highly desirable).

Mandatory Requirements

• Current Driver’s Licence

• Ability to successfully obtain and hold a Maritime Security Identification Card (MSIC)

• White Card – Working in the Construction Industry (or ability to obtain)

Desirable

• Experience and understanding gained from a construction or engineering-based work environment.

Why work for us?

As an employee of TasPorts you will benefit from our strong focus on wellbeing including a generous Employee Assistance Program (EAP) and participating in health and community building initiatives.

TasPorts encourages applications from all members of our community to support and grow a diverse and inclusive workforce. We are open to exploring flexibility with each role to support you to perform at your best while maintaining a healthy work life balance, your individual needs, and to ensure we can attract the best candidates for our roles. We look forward to hearing from you and how you would like to make a positive contribution to TasPorts and the Tasmanian maritime community.

Where to next?

TasPorts offers a supportive and flexible work environment, professional development opportunities and a range of attractive employee benefits.

We are committed to building an inclusive, diverse workplace where the individual differences of our employees are considered value-adding. We encourage applications from suitably qualified persons, including Indigenous Australians, people of all ages and people with a disability.

All applications are to include the following:

• Cover Letter

• Current CV

For more information about TasPorts, please visit our website: www.tasports.com.au, or if you have any questions regarding the role - please contact our Recruitment team via email: recruitment@tasports.com.au.

Applications close 12noon, 18th May 2026.