Who we are

TasPorts is a state-owned company responsible for ten Tasmanian ports and the Devonport Airport. We are a vertically integrated organisation providing a diverse range of port and marine operations and services around Tasmania. Our vision is to proudly connect people, products and solutions for the benefit of all Tasmanians.

With 99% of the State’s freight moving through our multi-port system, TasPorts facilitates vital trade to enable industry partners and communities while ensuring the highest environmental and safety standards.

We are proud to be recognised as a WORK180 Endorsed Employer for All Women.

TasPorts | WORK180 Endorsed Employer

The role

We are seeking an experienced Executive Officer to provide high-level executive administration, office management, and business support to the Group Executive MPATS.

This pivotal role ensures the smooth operation of the MPATS Division, applying initiative and autonomy to manage complex workflows and support strategic priorities. You’ll be the central point of coordination for senior leadership, championing digitalisation and process simplification to enable effective stakeholder engagement and operational excellence.

Key Duties

• Deliver confidential and accurate administrative support, including diary management, travel coordination, correspondence, and records management.

• Solve complex problems in business process management and reporting using digital tools such as SharePoint, OneNote, Teams, and Salesforce.

• Collect, analyse, and present data to inform decisions and drive improvements across the Division.

• Coordinate work outputs across departments and oversee administrative roles within MPATS.

• Prepare agendas, information packs, and minutes for executive meetings, ensuring timely follow-up actions.

• Act as the first point of contact for internal and external stakeholders, managing requests and prioritising responses.

• Develop and maintain internal communications, templates, and presentations, ensuring quality and consistency.

• Manage executive communications and information sharing through digital platforms.

• Prepare and quality-assure Board and Executive papers, reports, andpresentations.

About you

You are a proactive and highly organised professional who thrives in a fast-paced environment. With exceptional interpersonal skills, you can confidently engage with stakeholders at all levels. You bring a solutions-focused mindset, strong attention to detail, and the ability to manage competing priorities with discretion and professionalism

What you will have

• Proven experience providing executive-level administrative support.

• Advanced digital administration skills and proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), OneNote, MS Teams, SharePoint, and Salesforce.

• Strong organisational and time management skills with the ability to meet tight deadlines.

• Excellent communication and stakeholder management skills.

• Ability to obtain and hold a Maritime Security Identification Card.

• (Desirable) Tertiary qualifications in business administration and a current driver’s licence.

Where to next?

We are committed to building an inclusive, diverse workplace, where the individual differences of our employees are considered value-adding. We encourage applications from suitably qualified persons, including Indigenous Australians, people of all ages and people with a disability.

All applications are to include the following:

• Current CV

• Cover Letter

For more information about TasPorts, please visit our website: www.tasports.com.au, or if you have any questions regarding the role - please contact our Recruitment team via email: recruitment@tasports.com.au

Applications Close – 12 noon Monday 16th February 2026.