About TBH

At TBH, we dream of transforming communities and improving lives, by providing innovative solutions to our clients most complex problems.

We’re one of Australia’s largest privately owned, independent consultancy with an international footprint, and have been specialising in high-risk, large-scale and challenging projects since 1965.

As leaders in our field and trusted advisors, we have provided specialist project management services to the public and private sectors on over 8,000 landmark projects across Asia-Pacific and the Middle East.

TBH has been growing rapidly in Australia and internationally, but continues to be a connected, collaborative and supportive team. We have set our strategy looking ahead to 2030, to ensure we continue to meet the needs of clients and set ourselves up as a business for the future.

About the Opportunity

We’re looking for an experienced highly adaptable Executive Assistant to join our team on a 12-month parental leave cover opportunity, supporting our Managing Director and Executive Leadership Team in a fast-paced and dynamic environment.

Based in our North Sydney office with hybrid working arrangements available, this role is far more than a traditional Executive Assistant position. With an approximate split of 60% executive support and 40% governance coordination, you’ll play a key role in supporting executive operations, leadership initiatives and governance activities across the business.

Alongside providing high-level administrative and executive support, you’ll coordinate governance and leadership activities including preparing agendas, coordinating meeting content, attending meetings, taking minutes and following up actions for Board and Executive forums. You’ll also support key leadership initiatives, including Sustainability & Social Impact activities, helping coordinate stakeholders, monitor progress and prepare supporting materials.

Working closely with senior leaders including the CEO, CFO and CPO, you’ll support a broad range of executive, operational and stakeholder engagement activities. From managing calendars, travel arrangements and executive administration through to producing presentations, reports and confidential correspondence, this role requires someone who is highly organised, adaptable and proactive.

As our Executive Assistant to the Managing Director, you’ll be responsible for:

• Providing high-level executive administrative support including calendar management, meeting coordination, inbox management and handling correspondence
• Assisting with executive support for the CEO, CFO and CPO as required
• Producing presentations, reports and correspondence of both a general and confidential nature on behalf of the Managing Director
• Supporting governance and leadership forums through agenda preparation, coordination of content, minute taking and action follow-up
• Fielding enquiries and requests while escalating urgent matters where required
• Coordinating travel arrangements, accommodation, business appointments and expense claims for the Managing Director and Chief Executive Officer
• Planning and coordinating governance and leadership events including bookings, travel, itineraries and run sheets
• Supporting the Managing Director in coordinating and monitoring key leadership initiatives, including Sustainability & Social Impact initiatives
• Coordinating social media accounts and related activities as required

What you’ll bring

As our successful candidate you'll bring:

• Certificate or higher education in Business or equivalent fields
• Proven experience in a similar Executive Assistant or executive support role
• Strong organisational skills with the ability to manage competing priorities and work autonomously
• Strong interpersonal skills with the ability to build relationships internally and externally
• Intermediate/advanced skills in Microsoft Office Dynamics 365, particularly Word, Excel, Outlook and PowerPoint and SharePoint
• Excellent written and verbal communication skills with a professional and confidential approach
• Basic IT troubleshooting knowledge (desirable).
• The ability to exercise sound judgment, tact and discretion
• A flexible and adaptable approach with the confidence to support both administrative and executive-level activities

Why work at TBH

At TBH, we are ACHIEVEMENT and outcome focused, operating with aligned strategic intent and delivering on our promises to ensure optimum results for our clients. Additionally, our ONE TEAM culture drives us to operate with one way of working that fosters care and collaboration.

Through our strong values, TBH is committed to fostering an inclusive environment where everyone can feel comfortable to be their full selves at work. We value people from different backgrounds and all walks-of-life as we believe our collective experience inspires blue-sky thinking and creative solutions.

As a proud WORK180 Endorsed Employer for Women, we believe in gender equality and equal opportunity. You can view more about our company’s commitment to diversity, equity and inclusion here: https://work180.com/en-au/for-women/employer/tracey-brunstrom-hammond-tbh

What TBH can offer you

Along with a competitive salary plus bonus, and limitless opportunity to progress your career and passions with us, TBH also offers employees:

• Flexible working - we understand employees may need to adjust their working arrangements for personal reasons or to “work from anywhere” for a fixed or indefinite period.
• Inclusive culture - at TBH, we’re committed to fostering an environment where all individuals feel valued, respected, and empowered to thrive.
• Parental leave - we provide 16 weeks of parental leave for primary carers, and 3 weeks of parental leave for secondary carer.
• Career development - employees are supported with their career development through on-the-job training and mentorship, in-house training programs and financial support for approved industry institutions and associations.
• Health & wellbeing - all employees have access to our Employee Assistance Program, Telus Health, an independent, confidential service to help you to improve your health and wellbeing, resolve challenges and reach your goals. Annual flu vaccinations are also offered by TBH.
• Social events - a range of social events and company-sponsored sporting events take place throughout the year to help employees build connections with others across the organisation.
• Reward and recognition - TBH employees are recognised for their contributions through our Award programs, remuneration packages and promotion opportunities.