Document Controller


Location: Canning Vale

Job Type: Full time


Ventia Pty Ltd

Ventia have an exciting opportunity for a Document Controller to join the team in Canning Vale office. The successful candidate will support the prestigious Square Kilometre Array Observatory (SKAO) project as well as assist the Telecommunications based (ICT) infrastructure team.

Free parking is available. This is a permanent full-time position based with the requirement of working from the Canning Vale office as well as the added flexibility to work from home on pre-arranged days.

Primary purpose of this role:

  • Monitor document flow of transactions, documents statuses
  • Coordinate the transfer of documentations via various systems such as: SharePoint, CEMAR, ALIM
  • Maintain SharePoint file structures and associated metadata for document libraries.
  • Support the development of document control and management systems
  • Support the coordination of all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence and designs.
  • Maintain updated records of all approved documents and drawings
  • As-built and MDR compilation.
  • Assist with quality control checks
  • Assist with setting up project filling systems.
  • Input document data into the standard registers
  • Generate the various document control reports as required.
  • Assist with auditing and reviewing documents

About you:

  • A minimum of 3 years’ experience in a similar role
  • High proficiency on SharePoint metadata
  • Sound understanding of document control principles
  • High level of computer competency and literacy
  • Results focused with the ability to identify and prioritise problems and issues, generate solutions and work collaboratively to achieve a successful outcome
  • Demonstrated ability to work autonomously with a high degree of motivation, energy, initiative and commitment, with the capacity to deal with multiple and often conflicting priorities.
  • Experience in managing customer service and customer expectations


  • Ventia have partnered with some reputable organisations to be able to offer discounts on Health Insurance, Banking (new home loans, credit cards, everyday bank accounts), flights & accommodation, car hire, car leasing and much more, we also offer:
  • Ventia offers you a flexible, supportive, and inclusive work environment where you matter.
  • Stimulating and rewarding working environment where we take our peoples careers seriously and help them to learn and grow.

About the company
Ventia is one of Australasia's largest dedicated infrastructure service providers, Ventia is a new and dynamic organisation with a rich history. Our clients are the owners and operators of major infrastructure that is critical to our communities. No one else does exactly what we do in the way we do it. Making infrastructure work for our communities is at the heart of who we are and it's what unites and excites us.
We acknowledge the importance of our people's diverse experiences, talents and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.

How to apply
To apply please click on the "Apply" button to complete your application.
No matter who you are, we encourage you to apply for the job that's right for you. We are keen to increase diversity across our business, so our workforce reflects the diverse communities in which we work. Our current focus is on employing more women at all levels of our organisation.
Position Reference Number: 151094

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