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Logistics Planner

Viva Energy

Location: 5816

Job Type: Full time


About us

Ours is a world that is transforming and evolving. Our future will not only be powered by the energy sources that keep Australia moving today but alternative energy sources will also power our future. It requires people who want to grow and evolve with us. Bright minds, boundless energy, new perspectives and the determination to take us forward. People who can help us deliver the energy products that keep our customers and their businesses moving today, and are committed to building Australia’s energy future for tomorrow.

We are the exclusive Shell licensee in Australia, and supply around a quarter of Australia’s fuel through our extensive network of over 1,350 service stations and through our commercial partnerships with some of Australia’s biggest companies in the aviation, marine, transport, resources, construction and manufacturing industries – we help industries reach their destinations too!

About the role

Reporting to the Logistics Planning Team Lead, you will be based in the Docklands office but have an opportunity to work in a dynamic role. Viva Energy supports flexible working, including the opportunity to complete some work from home. The Logistics Planner is accountable for the effective and efficient scheduling of all Fleet resources to meet customer requirements.

Through the on boarding process, we offer a detailed training program to set you up for success in the role. You will be joining a dedicated and collaborative team who will continue to support you in the role.

The role operates on a rotating day shift roster, which includes working some Saturdays and Public Holidays.

Key Responsibilities:

  • Develop and execute accurate, efficient, safe and timely schedules
  • Ensure all relevant data such as dips entry, dip validation, densities, tank status, terminal outages etc. are captured accurately
  • Develop a sound understanding of sales patterns and demand performance
  • Provide excellent customer service to all internal and external parties through the timely and accurate resolution of all queries
  • Responsible for the efficient use of available fleet resources and focused on the balancing of customer service versus cost
  • Strive for continuous improvement. I.e. fleet profile improvements, influence customer ordering behavior and reviewing outcome analysis.
  • Work closely with a number of key stakeholder such as Carrier’s, Logistics Contract and Commercial and Sales Teams
  • Work with our Retail team to effectively manage safe delivery around planned maintenance and site works. This includes managing drawdowns, project works and product changeovers with the support of the Order to Delivery analyst
  • Advocate for Safety in all aspects of the scheduling role


  • Experience in Customer Service, Logistics or Analytics.
  • Logistics / Supply Chain experience preferred but not essential.
  • Road Transport Logistics (Dangerous Goods, Chain of Responsibility & Fatigue Laws) experience preferred but not essential.
  • Experienced in the use of Microsoft suite.


  • Maintains a growth mindset, willing to learn and take on new challenges
  • Proficient analytical and problem solving skills
  • Proficient written and verbal communication skills
  • Ability to be versatile and flexible
  • Manages time well and able to meet daily deadlines.
  • Awareness of possible cost factors in distribution and the overall supply chain is desirable.
  • Proficient customer liaison skills
  • Team orientated, able to collaborate well and develop effective relationships
  • Demonstrated commitment to Safety

Our Culture

We describe our company as being driven by people. We believe diversity in the workplace is every bit as important as it is in everyday life. We have been awarded the WGEA Employer of Choice for Gender Equality for the past three years running. We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people. We recognise that you may have commitments and interests outside of work and offer a variety of flexible working arrangements to ensure your needs and aspirations are supported. We encourage and support diversity in our traditional and non-traditional roles.

The Benefits

We offer a supportive and collaborative environment, focused on innovation and developing a team of valued, specialised and highly capable professionals. We offer above market superannuation, 25% discount on Fuel and our parental leave provisions are industry leading.

Apply now via the links

Applications close 3rd October, 2022