Works Readiness Advisor (Part-time)

Free Myki travel and flexible Tuesday-Thursday working arrangement

Build governance, stakeholder engagement and network planning experience

Develop valuable coordination and governance skills in rail

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism and trade.

V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 3100 committed team members who are up to the challenge.

About the role

As a Works Readiness Advisor, you’ll play a key role in the success of V/Line’s Asset Management and Performance Group.

Your primary responsibility is to facilitate the review of planned works across the V/Line network, ensuring all criteria and timelines outlined in relevant procedures are met.

To support your success in the role, the first month will be based in the office to allow for structured training, onboarding, and relationship building with key stakeholders and team members.

Key accountabilities include:

Implementation and Governance: Manage the implementation of assurance and governance processes and monitor and report on non-compliance of the Works Readiness Process to senior stakeholders.

Stakeholder Engagement: Facilitate weekly forums to ensure senior management awareness of deliverables statures, build professional partnerships with key stakeholders through regular engagement and liaise with work group leads and Project Managers to ensure all relevant information is captured.

Planning and Scheduling: Lead Works Readiness meetings, including minutes, agendas, and follow-up actions and monitor outstanding deliverables progress within the required timeframe.

Quality Assurance: Support in the process compliance, monitoring opportunities for improvement and recommendations.

Continuous Improvement: Support and implement continuous improvement initiatives within the Works Readiness team.

Reporting and Documentation: Assist in the development and preparation of reports, coordinate non-compliance reports of the Works Readiness Process to senior stakeholders and complete any other tasks as directed by the Supervisor.

Training and Support: Support the Works Readiness Team with Business-as-usual activities.

Lessons Learned: Actively participate in ‘lessons learnt’ workshops and contribute to continuous improvement.

About you

This role is an excellent fit for a driven Admin professional who thrives under pressure, possesses exceptional Stakeholder management skills, can operate autonomously, is focused, pays great attention to detail, and brings valuable administrative skills.

Our ideal candidate will possess the following:

Demonstrated alignment with V/Line’s values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

Proven ability to coordinate competing activities, projects, or priorities across multiple stakeholders, ensuring timely delivery of outcomes.

Experience in facilitating and leading meeting, building partnerships, and engaging with senior stakeholders.

Experience in managing multiple stakeholders of different statures.

Proven experience working in intensive administrative environment, with competing priorities and tight deadlines.

Strong computer (MS office 365) and administrative skills.

Demonstrated written and strong verbal communication skills.

If your skills or experience don’t exactly match our listed requirements, we still encourage you to apply. We value diverse perspectives and believe in the potential for growth and development.

Why V/Line

In addition to free myki travel, we offer:

• Community impact – Make a genuine difference. Work in a role that connects Victorians, every day.
• Huge potential – We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.
• Dynamic environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
• Collaborative team – You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.
• Flexible working – We support flexible working. Work in a way that supports you to thrive in your role.

We are committed to ensuring a comfortable and accessible recruitment experience. If you need any adjustments or have specific accessibility requirements at any stage of the process, please contact our Talent team at TalentSupport@vline.com.au or 1800 800 007 for confidential support.

As an equal opportunity employer, V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age or disability. We are also proud to be endorsed by Work 180 as a great place for women to work, second year in a row.

V/Line are proud to be a part of the Department of Transport & Planning's Yani Bangal Transport and Planning Portfolio First Peoples Careers Strategy 2023-2028. We take this opportunity to welcome and encourage applications from First Peoples.

At V/Line, safety is our priority. Successful applicants will undergo relevant pre-employment and medical checks to meet our safe working standards. V/Line is also a proud Child Safe employer.

The selection process may include online assessments, video screening and a behavioural interview.

Applications close: 11.59 pm on Thursday, 29 October 2026