Business and Administration Advisor – Network Strategy & Planning

• Support an Executive Director within a newly established function

• Hybrid Working (3 days on site) | Central CBD Location

• Join a purpose-driven organisation delivering impactful outcomes

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism and trade.

V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 3100 committed team members who are up to the challenge.

About the role

The Business and Administration Advisor – Network Strategy & Planning provides essential support to the Executive Director and Senior Leadership Team, ensuring the smooth operation of a newly established function focused on developing and delivering innovative, efficient, and sustainable strategies for Victoria’s regional passenger and freight networks.

This role involves managing a range of administrative and business functions including inbox management, diary coordination, document preparation, meeting logistics, and internal communications. You’ll work closely with stakeholders across all levels, helping to drive efficient processes.

Key accountabilities include:

• Provide high-level administrative support to the Executive Director, including calendar and inbox management.

• Prepare and distribute documents, reports, and Board Papers with strong attention to detail.

• Coordinate meetings and workshops, including agendas, minute-taking, and logistics.

• Manage day-to-day administrative tasks such as procurement, travel arrangements, and internal communications.

• Triage and respond to requests and issues within the Network Strategy & Planning Group.

• Support the implementation of strategies aligned with business and group objectives, ensuring compliance with relevant standards and policies.

About you

You are a current executive assistant or have demonstrated experience working in administrative roles, supporting senior leadership.

Our ideal candidate will possess the following:

• Strong organisational and time management skills, with the ability to prioritise tasks and meet tight deadlines.

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Excellent communication and interpersonal skills, with the ability to build relationships and engage effectively across a broad stakeholder landscape.

• Collaborative team player who supports others and contributes to a positive working environment.

• High level of accuracy and attention to detail in all aspects of work.

• Demonstrated alignment with V/Line’s values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

If your skills or experience don’t exactly match our listed requirements, we still encourage you to apply. We value diverse perspectives and believe in the potential for growth and development.

Why V/Line

In addition to free myki travel, we offer:

• Community impact – Make a genuine difference. Work in a role that connects Victorians, every day.

• Huge potential – We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.

• Dynamic environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.

• Collaborative team – You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.

• Flexible working – We support flexible working. Work in a way that supports you to thrive in your role.

We are committed to ensuring a comfortable and accessible recruitment experience. If you need any adjustments or have specific accessibility requirements at any stage of the process, please contact our Talent team at TalentSupport@vline.com.au or 1800 800 007 for confidential support.

As an equal opportunity employer, V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age or disability. We are also proud to be endorsed by Work 180 as a great place for women to work, second year in a row.

We proudly acknowledge First Peoples of Victoria. We acknowledge their ongoing strength in practicing the world’s oldest living culture. We acknowledge the Traditional Owners’ lands, waters, and skies on which we live and pay respects to their Elders past and present.

At V/Line, safety is our priority. Successful applicants will undergo relevant pre-employment and medical checks to meet our safeworking standards.

Remuneration for this position will be in line with the V/Line Rail Operations and Administrative Employees Agreement 2023 and determined in line with skills and experience.