Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

The opportunity

The SKA Observatory (SKAO) is a next-generation radio astronomy facility that will revolutionise our understanding of the Universe and the laws of fundamental physics. Enabled by cutting-edge technology, it promises to have a major impact on society, in science and beyond.

In Australia, the SKAO is collaborating with CSIRO to operate and support the construction of the low frequency telescope (SKA-Low) in remote Western Australia on Wajarri Yamaji Country.

The Traditional Owners and native title holders, the Wajarri Yamaji, have gifted CSIRO with the traditional name Inyarrimanha Ilgari Bundara for the CSIRO Murchison Radio-astronomy Observatory, home to the SKA-Low telescope. The traditional name means ‘sharing sky and stars’ in the Wajarri language.

The Administration Officer will provide administrative support to the Science Operations Centre (SOC) in Perth. The project is in the start-up phase and this position will contribute to the establishment of administrative systems and processes relevant to the project in the new facility. The SOC is the workspace for our science operations, business enabling, construction and computer and software teams.

Your duties will include:

• Provide practical and general administrative support to the Perth team and in support of key internal and external stakeholders.

• Assist the SKA-Low Executive Assistant to coordinate internal and external meetings or events, including booking rooms, resources, travel, transport, equipment, and catering.

• Assist the SKA-Low Executive Assistant in supporting the operation of the SOC including managing supplies and merchandise, vehicles, and visitor access.

• Assist the SKA-Low Executive Assistant in arranging cultural awareness inductions for contractors and staff and monitoring refresher requirements.

• Prepare meeting minutes and initiate follow‐up action.

• Maintain electronic document management systems and procedures.

Location: Perth, Western Australia

Salary: AU$70,874 - AU$90,202 plus up to 15.4% superannuation

Tenure: Indefinite – Full-Time, Part-Time or Job-Share

Reference: 98249

To be considered you will need:

Essential

• Higher education or equivalent relevant work experience in business administration.

• Demonstrated high-level skills and knowledge of Microsoft Office applications including Word, Outlook, Excel and PowerPoint, and the ability to quickly learn new systems.

• Highly developed time management and organisational skills with a proven ability to prioritise competing demands, meet deadlines and escalate issues as appropriate.

• Demonstrated ability to establish strong interpersonal relationships and communicate effectively with internal and external stakeholders.

• Proven judgement and ability to maintain confidentiality and respond appropriately to sensitive issues.

• Demonstrated ability to work effectively in a team, positively contributing to the team environment.

Desirable

• An Australian Class ‘C’ driver’s licence (or equivalent).

• Experience interacting with project-related and broader community stakeholders.

• Involved in project start-up or establishing administration systems for new regional offices.

CSIRO is an Equal Opportunity employer working hard to recruit world-class talent that represents the diversity across our society. As part of our commitment to equitable employment outcomes for under-represented groups, preference will be given to Aboriginal and Torres Strait Islander people who meet the role criteria. CSIRO conscious inclusion practices are intended to constitute a special/equal opportunity/affirmative measure under section 8(1) of the Racial Discrimination Act 1975 (Cth).

For Full details about this role, please review the Position Description

Eligibility

Applications for this position are open to Australian/New Zealand Citizens and Australian Permanent Residents. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible working arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work.

CSIRO and the SKA Observatory value and respect difference, and we are committed to building an inclusive culture by creating an environment where you can balance a successful career with your commitments and interests outside of work. We believe that you will do your best at work if you have a work / life balance. We are open to discussing flexible working opportunities with this role being offered on a full-time, part-time or job share basis. Please raise your preference in your application.

Diversity and inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact.

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!

How to apply

To apply for this role, please apply on-line providing your CV, and a Cover Letter clearly addressing the essential criteria of this role and your motivation for applying. Under CSIRO policy, only those who are able to demonstrate how they can meet the essential criteria may be appointed

Applications close

27 OCTOBER 2024, 11:59pm AWST