Executive Assistant
CSL is a leading global biotechnology company dedicated to saving lives and protecting public health. With a dynamic portfolio of lifesaving medicines, including treatments for hemophilia, immune deficiencies, and iron deficiency, and vaccines to prevent influenza, CSL operates in over 100 countries and employs more than 32,000 people worldwide. Since our founding in 1916, we have been driven by our promise to use the latest technologies to improve patient outcomes and enhance quality of life.
Due to an internal move, we have an exciting opportunity available for an experienced and professional Executive Assistant to join our team. You will provide comprehensive support to the SVP, Chief Risk Officer and VP, Controlling, Reporting and Tax, based at our state-of-the-art office in Melbourne.
Your Responsibilities:
- Provide executive administrative support while maintaining strict confidentiality.
- Manage and coordinate local and global meetings, schedules, and travel arrangements, including detailed itineraries.
- Attend meetings, take notes, and track action items.
- Help onboard new team members and registering external guests.
- Create and edit documents, spreadsheets, presentations, and reports.
- Coordinate meetings or conferences, including budget control, bookings, catering, and IT.
- Handle financial management of expenses and invoices, including purchase requisitions and orders.
- Monitor and track expenditures to ensure activities stay within budget.
- Maintain and update multiple Teams and i-Net sites for the EREC team.
- Support other senior leaders and handle ad hoc tasks or projects as needed.
Your Skills:
- High School Diploma or equivalent vocational or technical training.
- Minimum of 5 years' administrative support experience.
- Strong organizational, interpersonal, and communication skills.
- Proficiency in Microsoft Office products; experience with Visio, SAP, and SharePoint is advantageous.
- Ability to interact professionally with all levels of management and visitors.
- Excellent oral and written communication skills.
- Demonstrated accuracy, thoroughness, and adaptability in a dynamic work environment.
- Dependable and able to follow instructions and respond to management direction.
Working Conditions:
- 50% in-office presence at CSL Melbourne.
At CSL, we're driven by our promise to patients and human health. We're also driven by our promise to employees, which is Promising Futures – our commitment to helping you fulfill your career aspirations and potential. You're our greatest asset and you help drive CSL's superior performance. We're committed to providing:
- A workplace that's respectful of your professional and personal lives — and inclusive, so you feel comfortable bringing your whole self to work.
- Total rewards that include a competitive compensation package, comprehensive benefits, and multi-dimensional wellbeing programs and recognition programs, all of which support your physical, emotional, financial, and social health and wellbeing.
- Career, performance and development programs that enable success in your current position and foster your development and growth.
If you are looking to join a purpose-driven, values-based organisation committed to protecting public health, apply now!
Applications Close on 24 November 2024
Our Benefits
We encourage you to make your well-being a priority. It’s important and so are you. Learn more about how we care at CSL.
About CSL
CSL is a leading global biotechnology company with a dynamic portfolio of life-saving medicines, including those that treat haemophilia and immune deficiencies, as well as vaccines to prevent influenza. Since our start in 1916, we have been driven by our promise to save lives through innovation. Learn more about CSL.
We want CSL to reflect the world around us
As a global organisation with employees in 35+ countries, CSL embraces diversity and inclusion. Learn more about Diversity & Inclusion at CSL.