Senior Executive Support Officer
About the role
The Executive Support Officer will deliver comprehensive project support, executive assistance, and administrative services to the Director of Strategic Communications and the strategic communications team. In addition to managing traditional executive functions, the role works closely with the media, design and corporate communications teams to deliver on strategic communications priorities. The position requires the ability to operate independently within a complex, fast-paced environment while fostering strong, positive, and professional relationships with the Director, support staff, and key stakeholders. Proactive problem-solving skills and a commitment to continuous skill development are essential for success in this dynamic role.
On a day-to-day basis, you will
- Provide high level, confidential administrative support to the Director and Senior Leadership team
- Cultivate and maintain strategic relationships including with the CEO office, Executive Leadership team across LXRP and VIDA.
- Identify areas for process improvement to support the Director and Strategic Communications team.
- Assist in planning, coordinating and executing team and corporate events including handling logistics and overseeing event planning
- Manage complex reporting requirements for the Strategic Communications team.
The role reports to Jane Wharton (Director, Strategic Communications) who has been at LXRP for 5 years and has 20 years’ experience as a communications professional. Jane’s leadership style is best described as supportive, motivating and encouraging. She allows her team to work autonomously whilst providing support where needed and encourages team members to develop and thrive in their professional careers.
The team culture is fantastic, you’ll enjoy working alongside colleagues that are passionate about what they do.
At LXRP we embrace and encourage flexibility, we work in a hybrid capacity, so you will work a mix of office (Melbourne CBD) and home. You'll be required to work between 2 and 4 days in the office each week.
The role is a 3-year fixed term position, paying a salary of $95,102 – $107,905 plus superannuation.
About you
You don’t shy away from a challenge, have impeccable time management skills and you’re agile and adaptable to an ever-changing landscape of works. You’ll need to be resilient and flexible in your approach whilst providing administrative support to the Director of Strategic Communications.
Let's get technical! What will we expect from you?
- Excellent organisational skills and experience working in a high volume and demanding professional environment with proven capacity to prioritise, multi-task, achieve business goals, perform and always work with a customer focused approach.
- Demonstrated ability to work constructively and collaboratively in a team environment and manage stakeholder relationships
At LXRP we embrace diversity and inclusion. We actively strive to remove barriers and encourage applications from people of any age, or disability, Aboriginal and/or Torres Strait Islanders, culturally and linguistically diverse or LGBTIQA+. We will make adjustments to our recruitment process to ensure that you are able to participate to the best of your ability.
About LXRP
At LXRP we’re not only removing level crossings, but also removing barriers and creating a long-lasting legacy for our communities.
Inclusion is a priority for us, and we are committed to creating an employee community that reflects those in which we work. We value diverse representation at all levels of the organisation.
As leaders in the transport sector, we provide secure pathways into the industry for:
- Women
- People who identify as LGBTQIA+
- People living with a disability
- Aboriginal and Torres Strait Islanders
- Refugees or asylum seekers
- People facing barriers to employment.
We offer and encourage flexible work and purchased leave arrangements for all employees to support wellbeing, family or carer commitments and other personal circumstances.
We also place great importance on professional development and growth through both formal training opportunities and lessons learnt.
Health, safety, and wellbeing are at the heart of what we do. We aim to create a safe and healthy workplace for everyone, every day, everywhere.
What next?
To apply – just submit your CV. No need to submit a separate address of the key selection criteria, and no need for a cover letter.
Upon applying you will be asked to answer the following (assessed) questions:
- ‘Relationships’ is one of our core values, and crucial in this position. What does relationships mean to you, and how do you maintain positive relationships with your colleagues and stakeholders? (Max 200 words).
- Effective communication is a key requirement in this role. How do you ensure your message is communicated effectively and how do you tailor your approach to various audiences? (Max 200 words).
After assessing your CV and answers to the above questions, the next steps will be a phone screen, followed by an interview that may include a short activity where you can showcase your skills and potential.
Please note: the successful candidate will be required to undergo pre-employment checks which include national police checks and misconduct screening.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa to be eligible to apply.
Need more information?
Click here to view the position description.
For specifics about the recruitment process entailed, or a confidential discussion around any special accommodations or adjustments to the recruitment process you may need in order to participate to the best of your ability, contact Daniel Fedyshyn (Talent Acquisition Adviser) on LinkedIn.
Visit us: levelcrossings.vic.gov.au