Key Responsibilities:

• Assist with logistics for local engagement events and the Awards and Presentation Ceremony including catering, audio-visual equipment, transportation, accommodation, program, and speaker management (including workshops) and other relevant event requirements.
• Serve as Secretary for all Organising Committees/Working Groups within the Events Team Portfolio.
• Ensure the accuracy and efficiency of event registration processes for local engagement events and the Awards and Presentation Ceremony, including building online registration platforms, preparing, and sending attendee communications, and coordinating on-site registration.
• Coordinate the Call for Abstracts process for all events, including ePoster and Static Poster administration.
• Respond to general enquiries across all events.
• Assist with the marketing and communication efforts as directed by the Manager, Events.
• Assist with the preparation of on-site event materials, including staff rosters and run sheets for local engagement events.
• Assist the Manager, Events with compilation of data for reports and/or event planning.
• Coordinate the layout of collateral including Presentation Ceremony Booklet and digital/hardcopy materials for local engagement events.
• Coordinate post-event administrative tasks for all events, including dissemination of post-event surveys, issuing certificates of participation, and tracking/uploading CPD hours.
• Prepare post-event evaluations and analysis and provide recommendations for future events.
• Perform additional administrative duties as required.

This role may require out of hours work on weekdays and weekends and some limited national travel. Time in lieu and flexible work arrangements are available.

The ideal candidate will have:

• 3 years' experience and or an equivalent combination of relevant training and/or experience in a professional event or conference management position in a Medical, Health or Educational organisation
• Relevant tertiary qualifications in event management, hospitality or tourism would be highly regarded.
• Demonstrated experience in coordinating events (more than 200 people) within budget guidelines and proficiency coordinating invitations and RSVPs for a variety of events and meetings.
• Excellent interpersonal skills and the ability to liaise and collaborate effectively with a wide variety of stakeholders.
• Demonstrated capacity to work both independently with minimal supervision, and collaboratively within a team.
• Advanced Microsoft Office skills, especially Excel and Word.
• Knowledge of event technology and online registration platforms.
• Highly developed verbal and written communication skills.
• Resilience and high emotional intelligence.
• Excellent planning, and organisational skills, with the ability to manage multiple priorities and meet deadlines.
• Experience working with a range of committees and with stakeholders who provide expertise / input in a pro-bono capacity.
• An interest in and commitment to issues concerning women’s health; and an interest in health education, with a positive attitude towards developing further skills in an educational setting.
• Demonstrated behaviour consistent with our organisational values and a commitment to diversity and inclusion.
• Flexibility to travel throughout Australia and New Zealand as required.

Some of our benefits include:

Working at RANZCOG means enjoying a strong sense of purpose and engaging in meaningful work every day. Some of our benefits include:

• Salary packaging
• Flexible and hybrid working conditions
• A range of leave options for all that life throws at you
• Commitment to wellbeing, inclusion and diversity

We are proud to be an accredited Great Place to Work in 2024, with a score of 91%! We are also recognised as a Work 180 Employer of Choice for Women since 2022 and recently ranked in the top 101 Workplaces for Women across Australia. You can find out more about all of our accreditations on our website!

We are dedicated to building a diverse, inclusive, and authentic workplace. We are committed to a culture of diversity and inclusion that embraces and celebrates the differences and similarities within our staff, trainee, and member workforce.

We encourage applications from First Nations, LGBTQIA+, and neurodivergent peoples; as well as parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith.

Feel like you don’t meet all the requirements for this role? Studies have shown that women and ethnic minorities are less likely to apply for jobs unless they meet every single qualification. If you are interested in this role but feel your experience doesn’t align perfectly with the job description, we still encourage you to apply. You may be just the right candidate for this or other roles at the College.

TO APPLY: When submitting your application, please include your current CV and a cover letter addressing the key selection criteria. You can view the Position Description here or by visiting the College vacancies list on our website.

Applications Close: Tuesday 6 August 2024 at 11.59pm - applications will be shortlisted as they are received and interviews may take place before the closing date.

“RANZCOG acknowledges and pays respect to the Traditional Custodians of the lands, waters and communities across Australia, on which our staff live and work, and to their Elders, past, present and future.

RANZCOG recognises the special status of Māori as tangata whenua in Aotearoa New Zealand and is committed to meeting its obligations as Te Tiriti o Waitangi partners."