We’re inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

The role:

Are you ready to be part of a dynamic team that plays a pivotal role in shaping the success of our Bids and Projects? We are seeking a highly organised and detail-oriented Program Coordinator to join our Above Water Systems team based in Garden Island. In this role, you will be responsible for coordinating and supporting the activities within the Project Management Office (PMO) or Project Office, ensuring the smooth execution of projects and bids. If you have a passion for project management, strong administrative skills, and the ability to work collaboratively, we want to hear from you!

Responsibilities will include:

• Maintain PMO monthly cycle for on-time project delivery.

• Support project management structures and baselines.

• Assist Bid Manager in document production.

• Administer document repository (e.g., SharePoint).

• Create document templates and offer user guidance.

• Coordinate Bid Review actions and track author progress.

• Aid in response production and tender submission.

• Support post-bid activities: archive, audit, report.

• Enhance Bid Team processes with new tools.

• Provide admin support for projects.

• Maintain project records and file systems.

• Ensure timely delivery of project artifacts.

• Assist with reporting and meeting preparations.

• Handle travel arrangements and cost reconciliation.

• Process purchase requests and receipts.

• Coordinate business events and functions.

How about you?

• Business Administration, Engineering, TAFE Certificate, or equivalent experience.

• PMO experience over the full project lifecycle activities.

• Excellent teamwork skills with a positive and helpful spirit.

• Excellent written and oral communication skills.

As part of our commitment, we offer:

• Work on a site with the million-dollar view

• Leading leave policies

• Bonus and Medical Insurance

• On-site parking and subsidised transport options

• Growth and Development opportunities

• Study Assistance

• Employee discounts

• Gym Membership (Fitness passport)

And now the fine Print!

As a Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance.

Thales is committed to promoting and maintaining a workplace culture of shared respect that enables all of us to feel valued, do our best, and remain truly passionate about the place that we work. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace. We encourage applications from Aboriginal and Torres Strait Islander people and individuals from diverse backgrounds.

We are also proud to be a WORK180 Endorsed Employer for Women. If you would like to know more on how we are supporting our employees, you can view our policies and initiatives here: https://work180.com/en-AU/for-women/employer/thales.

Wellbeing matters at Thales, and where possible we encourage flexible working.