Administrative Assistant - Largo, FL

Hubbell Incorporated

Location: Largo, Florida

Job Type: Not Specified

Posted


Job Overview

The Administrative Assistant I is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell’s offices.

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A Day In The Life

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by:

  • Handling incoming and outgoing correspondence, emails, and phone calls
  • Maintaining and updating paper and electronic records, databases, and filing systems
  • Coordinating and maintaining calendar appointments, meetings and travel itineraries and coordinating related arrangements
  • Drafting and proofreading documents, reports, presentations, and assisting with editing and formatting as needed.
  • Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries
  • Arranging, scheduling, and coordinating meetings, conferences, and presentations
  • Prepare meeting agendas, take minutes, and distribute them to attendees
  • Submitting and reconciling expense reports
  • Acting as point of contact for internal and external clients
  • Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts
  • Collaborating with other departments to support special projects, events, and initiatives
  • Providing general support to visitors

What will help you thrive in this role?

  • High School Diploma required
  • Previous Customer Service, Support or Administrative experience
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • Excellent verbal and written communication skills.
  • Strong interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • The ability to multitask is a must.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.

Competencies

Initiative and Drive
Continuous Improvement
Customer Focus
Technology Agility
Positive Approach and Stress Tolerance