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Administrative Assistant - Largo, FL
Largo, Florida
Job Overview
The Administrative Assistant I is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell’s offices.
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A Day In The Life
Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by:
- Handling incoming and outgoing correspondence, emails, and phone calls
- Maintaining and updating paper and electronic records, databases, and filing systems
- Coordinating and maintaining calendar appointments, meetings and travel itineraries and coordinating related arrangements
- Drafting and proofreading documents, reports, presentations, and assisting with editing and formatting as needed.
- Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries
- Arranging, scheduling, and coordinating meetings, conferences, and presentations
- Prepare meeting agendas, take minutes, and distribute them to attendees
- Submitting and reconciling expense reports
- Acting as point of contact for internal and external clients
- Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts
- Collaborating with other departments to support special projects, events, and initiatives
- Providing general support to visitors
What will help you thrive in this role?
- High School Diploma required
- Previous Customer Service, Support or Administrative experience
- Must be able to meet deadlines in a fast-paced quickly changing environment
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- The ability to multitask is a must.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Competencies
Initiative and Drive
Continuous Improvement
Customer Focus
Technology Agility
Positive Approach and Stress Tolerance