Project Coordinator

At WesTrac, we’re made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you’ve always wanted. More development opportunities, with WesTrac's own in house RTO - 50737, access to your own guided learning platform and a range of pathways to help you steer your career in the direction of your dreams. More diversity, with over 4,000 team members with a tonne of differences, united by our passion for building a better tomorrow. As an industry leader and employer of choice, we’re Made for More.

About the role

WesTrac is seeking an experienced Project Coordinator to join the General Workshop Rebuilds team based at our Tomago Branch.

Reporting to the Project Manager, you will oversee and manage various aspects of program/project delivery. This includes financial oversight, scheduling, contract management for both primary and subcontractors, tracking project team efficiency, managing workforce systems, and ensuring compliance with WesTrac’s standards.

You will work closely with both internal and external partners to create and uphold detailed project plans, timelines, and budgets, ensuring quality and meeting project deadlines.

Key Responsibilities

• Collaborate with stakeholders to define the project's scope, budget, and goals.
• Creating detailed project plans to achieve objectives and mitigate risks.
• Coordinating both internal and external resources for effective project execution.
• Monitoring progress and costs to ensure alignment with project plans.
• Keep all stakeholders, both internal and external, updated on project objectives and their responsibilities before starting.
• Partner with vendors and contractors to understand and fulfill project requirements, addressing scheduling conflicts, resource limitations, and other project challenges.

Skills & Experience

• Previous experience as a Project Coordinator or similar role is essential.
• Demonstrated experience with a variety of Project Controls including Cost, Schedule, and Document Control.

• Strong Computer Literacy Skills (including MS Office Suite, SAP).
• Excellent communication skills (written, verbal, interpersonal).
• Highly organised with the ability to prioritise fluctuating workloads and delegate effectively.
• Demonstrated commitment to safety.
• Familiarity with machine assembly and machine rebuilds (Desirable).

Benefits

• Fitness Passport for the whole family
• Competitive remuneration
• Annual Remuneration and performance review
• Discounted CAT Hand Tools
• Generous relocation assistance for eligible candidates
• Income protection with 24/7 coverage
• 12 weeks paid parental leave
• Online Learning Library to support your continued development
• Refer a friend program – work alongside your mates and receive up to $3000!
• Novated leasing options
• Purchased Leave program
• Opportunities for growth and development
• Employee Wellness Program
• Discounted private health insurance
• On-boarding and welcome day at our head office in Newcastle

Apply Now

If you believe you have the skills and experience to succeed in this role, please submit your cover letter and resume for consideration via the link.

For further information regarding this role, please contact our Recruitment Team on 1300 797 028 and quote job number 1780.

Successful applicants will be required to complete a satisfactory National Criminal History Check as part of the recruitment process.

At WesTrac, our primary focus is our people. As we look to the future, we’re focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture.