Global Meetings and Events Project Manager - Congress

Location - Luton UK

Competitive salary and benefits apply

At AstraZeneca every one of our employees makes a difference to patient lives every day. Our science lives beyond our labs – our global perspective means we use talent and expertise from all over the world to make our medicines a success. The Global Meetings and Events (GME) team sits within the Global Business Services (GBS) organization. This team is responsible for delivering best in class events for AstraZeneca following an SMMP (Strategic Meetings Management Programme) across the Enterprise. The Congress Tower sits within this GME team.

The GME ‘Global Meetings and Events Project Manager – Congress’ will deliver best-in-class face to face and hybrid Congress planning services. The role reports to a Global Congress Director.

Role Responsibilities

• End-to-end accountability to plan and execute congresses (face-to-face/hybrid) by working in collaboration with the relevant business owners, multiple stakeholders, Associations, external and in-house partners for all aspects of a Congress. The role is responsible for overall operational planning which includes site visits, virtual platform management, supplier recommendations, contract negotiations, budgets, creation and ownership of project plans, leading project team calls, attendee logistics oversight and on-site support

• Operational management of exhibition booth, symposia, sponsorship, housing and budget management, utilising Cvent and following GME established processes where required

• Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external

• Understanding of external regulatory codes across major markets and Congress locations, i.e., ABPI/EFPIA, alongside AstraZeneca internal policies and reporting requirements

• Work with appointed congress virtual partner to achieve strong AstraZeneca digital presence

• Understand the therapy area key priorities and congress presence strategy

• Manage workload and priorities to maintain a healthy work-life balance

• Identify creative solutions to find cost saving opportunities while adapting to ever-changing business needs

• Be an active member of the broader GME team, be a good role model, support benchmarking, drive best practices and knowledge sharing

• Effectively work alongside external vendors and internal stakeholders while establishing collaborative relationships

• Travel to and support and execute all assigned congress

• Embrace change and find opportunities where least visible

Your Education, Qualifications, Skills and Experiences

Essential Experience:

• Experience in congress management, knowledge of pharmaceutical congress industry, codes and practices, minimum 3-5 years

• Experience in leading teams and driving performance through external suppliers

• Experience with virtual and/or hybrid events

• Knowledge of global Pharmaceutical market and strong understanding of external stakeholders including physicians, payers and patients

• Ability to work at the Luton location, in person, minimum 3 days a week (unless travelling for work). Remote working, other than maximum 2 days is not possible

Essential Skills:

• Ability to deliver and remain resilient within a fast paced, dynamic, changing environment

• Demonstrated excellent written and verbal communication skills, negotiation, collaboration, conflict management and interpersonal skills

• Demonstrated financial/budget proficiency

• Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies and financial transparency

• Proven ability to act independently and be resourceful in approach to problem solving

• Strong communications, negotiation and influencing skills; ability to lead to desired outcomes

• Proficiency in MS Office tools (MS Teams, Word, PowerPoint, Excel)

• Ability to travel by airplane, boat, rail and/or car, when required

Desirable Education, Qualifications, skills and Experiences:

• Cvent platform experience

• Knowledge of methodology for process improvement

• Bachelor’s degree or equivalent

• Event industry qualifications (e.g. CMM, CME)

• Team management

Please note

• Global travel (including weekends) will be required for successful delivery of the role – approx. 20-30%

• Each day is different and working hours will often require support to different time zones

Date Posted

22-lut-2024

Closing Date

Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.