Personal Assistant

Buckinghamshire
Full time
Posted
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Softcat
I.T., digital & online media services
1,001-5,000 employees
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Would you like to kick start your career in a supportive, collaborative and innovative company?

Do you enjoy working as part of an enthusiastic, passionate, and collaborative team?

Join our Personal Assistant Team

As a Personal Assistant, you will support the day-to-day operations to members of Senior Management. This role includes proactive diary and inbox management, organising key events, administering essential information both internally and externally, multi-tasking and gatekeeping your Executive's time to support their goals.

Success. The Softcat Way.

There's a uniqueness to Softcat – what we do, how we do it and why we do it. That's because we help customers to use technology to succeed, by putting our employees first. We give everyone the chance to step up and show how much they can achieve. We succeed when all our people succeed.

Be part of an organised and dynamic Team

Your primary responsibility will be to assist the Head of International in managing their schedule, coordinating travel arrangements, and handling various administrative tasks. Additionally, you will support marketing initiatives, assist with employee visa requirements, conduct research, and provide administrative support to aid international expansion efforts. The role requires exceptional organisational skills, attention to detail and the ability to work in a fast-paced environment. You will also be interacting with team members in different locations and time zones around the world.

As Personal Assistant, you'll be responsible for:

  • Inbox management for Head of Multinational and IT Director: overseeing incoming emails, manage meeting requests, prepare correspondence, flagging actions and filing.
  • Diary management for Head of Multinational, IT Director, and Group Financial Controller: gatekeeper and timekeeper, booking all meeting requests, managing their schedule, understanding their priorities and prepare agenda and meeting briefs.
  • Provide holiday cover for the PA team and Multinational team including diary and inbox support.
  • Support the PA team with administration tasks as well as projects and events.
  • Organise quarterly team nights out for the PA team and Exec's team.
  • Organise the annual Multinational Kick Off including travel for our multinational offices, manage the meeting schedule, venue finding and coordination with the UK offices.

We'd love you to have

  • Strong work ethic and high integrity, understanding that confidentiality is key.
  • Excellent communicator at all levels with strong oral and written communication skills.
  • Strong administrative skills and the ability to multitask in a fast-paced environment.
  • Highly organised and resourceful with the attention to detail and accuracy.
  • Emotional intelligence and the ability to adapt to change.
  • Proficient use of Microsoft Office applications, particularly Outlook, Microsoft Teams, Word, Excel, and PowerPoint.
  • Excellent time management skills with the ability to meet expectations for fast turn-around times.

Work in a way that works for you

We recognise that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:

  • Hybrid working – 3days in the office and 2days working from home
  • Working flexible hours - flexing the times you start and finish during the day
  • Flexibility around school pick up and drop offs

Working with us

Wherever you work, we want you to experience the freedom and autonomy to realise your potential. You will feel supported by a team that celebrates individuality, encourages different perspectives, and embraces every background.

Join us

To become part of the success story, please apply now.

If you have a disability or neurodiversity, we can provide support or adjustments that you may need throughout our recruitment process. Any information you share on your application will be treated in confidence.

You can find out more about life at Softcat and our commitments to diversity and inclusion at jobs.softcat.com/jobs/our-culture/