Administrative Assistant

Los Angeles, California
Full time
Posted
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NFP Corp.
Insurance & superannuation
5,001-10,000 employees
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Who We Are

NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance who has also earned the 5-Star Diversity, Equity and Inclusion (DEI) award from Insurance Business magazine and the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.

Summary

Ground Control Business Management, a subsidiary of NFP, is seeking a full time Administrative Assistant to provide high-level administrative support to firm Partners. This role will also perform a variety of clerical duties to support business management operations. This is a fast-paced, confidential environment, requiring excellent written and communication skills, multi-tasking, and attention to detail. This is a full-time onsite role.

Responsibilities:

  • Arrange partner meetings and handle set up as requested, being mindful of deadlines and priorities
  • Respond and follow up on client requests
  • Assist with communications to internal and external business partners
  • Coordinate travel arrangements
  • Send monthly cash flows and tax documents
  • Open, sort, and scan all incoming mail to respective teams
  • Perform receptionist functions as needed, including greeting guests, and answering and transferring calls
  • Record and disperse incoming packages
  • Answer phone calls, email requests and written correspondence
  • Prepare and process outgoing mail (including FedEx, UPS, USPS, messenger, etc.)
  • Stock and deliver supplies as directed/as needed
  • Ensure office cleanliness and organization
  • Order and set up in office lunch orders as requested by Operations team
  • Update client database, including transitioning client accounts, new employees, etc.
  • Additional responsibilities/projects as assigned

Requirements:

  • Minimum 2-5 years of experience in an administrative role required
  • High School Diploma or equivalent required
  • Excellent follow through and attention to detail
  • Excellent punctuality and attendance
  • Ability to work in team setting, exhibiting flexibility and cooperation
  • Excellent interpersonal skills
  • Ability to read and interpret various forms and documents accurately
  • Ability to multi-task
  • Excellent organization and time management skills
  • Strong proficiency in and working knowledge of Microsoft Office Products
  • Must be able to work overtime as needed

What We Offer

NFP is proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.

The base salary range for this position is $37,000 – $62,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

NFP and You... Better together!

NFP is an inclusive Equal Employment Opportunity employer.