Tender Manager

Edinburgh
Full time
Posted
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Edinburgh Airport
Aviation & aerospace
501-1,000 employees
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About the role

The Tender Manager is responsible for supporting the business in the development, performance and maintenance of the tender process activities to obtain maximum efficiency, quality, service and profitability, whilst ensuring the companies ESG requirements are met.

The Tender Manager will ensure the tender process offers a consistent, fair competition, open and transparent communication adheres to the contract governance and delegated financial authority requirements.

This role will require at least 2 days per week on site, with the Finance and Procurement monthly results meeting and the quarterly F&P meeting whether held on site or off site to be attended in person. This role is open to hybrid working, with Tuesdays and Thursdays expected to be core days.

You will work as part of a team of four, which consists of Head of Procurement, Procurement Business Partner and a Procurement Administrator, alongside the wider Finance division at the airport, interacting with various stakeholders across the business and ensuring that the airport buys goods and services that are fit for purpose, keeping the airports values at the core of your actions.

About the Recruitment Process

For successful candidates, the first interviews will be held in person (WC 17th of June).

  • The Head of Procurement will explain the role and requirements.
  • The candidate will set out where their experience matches to the requirements of the role
  • The candidate will be asked competency and non-technical questions ranging from their style of working to experience in stakeholder management.

If successful, the 2nd stage of the interview will be with the CFO and a key stakeholder.

What you'll be doing
  • Manage the companies expiring contract data base to identify possible tender opportunities, with a three year rolling plan.
  • Liaise with stakeholders on contract expiry or supplier non-performance which may lead to a tender activity, and challenge and negotiate fees to ensure value for money.
  • Management of the incumbent supplier’s exit if applicable.
  • Liaising with Stakeholders to draft the tender documentation which includes but not limited to; scope, capability, technical and experience related questions, health and safety compliance, sustainability information, TUPE liability, time lines and NDAs where applicable
  • Manage the tender process to ensure fair consistent competition, open and transparent communication, and realistic timelines for all tenderees and stakeholders, ensuring good due diligence.
  • Hold site visits where applicable depending on the services or goods to be tendered.
  • Ensure a good communication link between the Stake Holder and the Finance Business Partners, to ensure an understanding of the budget and fees associated with the goods/ services.
  • Draw up and execute contracts whilst ensuring contract governance is adhered to.
  • Ensure Board approval on contracts with a total financial commitment of £1m or more, which includes writing the Board paper.
  • Be an active participant in mobilisation and de-mobilisation meetings.
  • Negotiate contracts from all cost centres as required during tender activities down time.
  • Liaise/assist internal and external customers and Accounts Payable with queries.
  • Update the Productivity tracker and the Contract tracker when required to ensure good communication of the activities being carried out.
What we're looking for
  • This role requires the successful candidate to obtain a Counter Terrorist Check, so you must have been living in the UK for the last 3 consecutive years
  • Significant experience as a tender manager in a similar sized organisation, CIPS qualification would be an advantage but is not essential
  • Aptitude for tender process management and supplier relationship management.
  • Excellent analytical, interpersonal, organisational and communication skills.
  • Experience of writing and reviewing contracts.
  • Ability to work under pressure.
  • Proven ability to coach and develop others.

If your experience looks slightly different to what we’ve listed here, we encourage you to still apply. You could add something we didn’t know we needed.

What we'll offer you
  • Pension scheme- employer contributions can be up to 7%
  • 32 days holiday, based on full time roles, increasing with service
  • Annual discretionary bonus
  • Supporting your health and wellbeing- private healthcare after 1 years’ service, access to our Employee Assistance Programme and occupational health services
  • Free car parking on site and when you go on holiday
  • We offer a range of other benefits, find out more here

Why EDI?

We are Edinburgh Airport, where Scotland meets the world. The success of the airport comes down to our people, and you can help us deliver even more big days for our passengers and colleagues. The development of your career is important to us, and we’ll support and encourage this every step of the way. As a business we’re driven by our values – they’re at the core of our culture and everything we do. We’re looking for people who will demonstrate these values day-in, day-out. So if this sounds like you, apply now and get ready for your career to take off.

Building a diverse workforce that is inclusive and accessible to all is a priority for our business. As part of this journey, we are proud to be the first UK airport to be endorsed by WORK180. They only recognise great employers for all women. Find out about our policies on our WORK180 employer page.

As a Disability Confident Leader, we are committed to ensuring applicants with a disability can participate fully in our recruitment process. Please let us know in your application form if you require any adjustments, such as parking arrangements or alternative methods of communication.