Events Management Coordinator

Greater London
Full time
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JP Morgan
Banking, investment & finance
10,001+ employees
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The Commercial & Investment Bank (CIB) Events team partners with business stakeholders to ensure the strategic positioning and flawless execution of events, deliver consistent and best-in-class relationship and business development opportunities for our clients and ultimately impact bottom line revenue.

As an Event Management Coordinator in CIB team you will focus on supporting our cross-asset Markets business working with regional sales and marketing, as well as product teams to deliver a number of key investor conferences and events both within the UK and Europe.

Job responsibilities

  • Works closely with the event managers and team members to provide full assistance on conferences and events
  • Works on the event-specific databases, manages event collateral, delegates management and supports the event planners to deliver events as required
  • Maintains inventory of stock for the department and order branded conference materials
  • Delivers stand-alone event included as part of the role
  • Understands and applies complex internal processes and controls to adhere with company policies and industry regulations
  • Assists in the development and reconciliation of event budgets and stay within strict parameters, negotiates costs with suppliers
  • Manages and instructs internal and external vendors and suppliers, ensuring quality and value standards are maintained
  • Executes quality output under tight deadlines and work extra hours as needed – early mornings and late nights may be required as necessary

Required qualifications, capabilities and skills

  • Relevant experience in events, marketing or a related field (preferably with a financial institution or professional services organisation)
  • Superior oral and written communication and analytical skills
  • Accuracy and attention to detail is imperative in this role
  • Proactive, self-sufficient, resourceful and motivated
  • Highly motivated, flexible, enthusiastic, innovative and creative with required determination to achieve results through initiative and common sense
  • Strong sense of time management, prioritization and ability to execute against deliverables
  • Willingness to be a team player and consistently interact with peers, partners, management, relationship managers and clients
  • Ability to work in a fast-pace environment with dynamic priorities
  • Comfortable working in a matrix management organisation structure