The Opportunity

At QMAG, we are advancing the world through premium-quality magnesia products. From one of the world’s largest deposits of cryptocrystalline magnesite located in coastal Queensland, Australia, we mine, process, and deliver to global and domestic customers with a strong focus on sustainability. QMAG is committed to operational sustainability – from responsible raw magnesite mining to, leading technology processing through to continual environmental rehabilitation. We believe our approach delivers lasting benefits to our Shareholders and customers, but importantly, to the communities where we operate.

QMAG offers a career in the resources industry while allowing, a home every night family focus while living in a coastal climate.

As QMAG Pty Limited is a fully owned subsidiary of the Refratechnik Group (www.refra.com) a global network of companies and is the only family-owned refractory company operating worldwide, we attach great importance to a valued-oriented corporate culture that frames what we do, but more importantly how we do it.

We are seeking an experienced Executive Assistant to provide comprehensive support to our Managing Directors and Senior Leadership Team. In this pivotal role, you will manage schedules, coordinate meetings, handle communications, and assist with various administrative tasks, ensuring our leaders can focus on driving the company's success.

About You

We are looking for people with the following:

• Demonstrated ability to work well under pressure, exercise initiative, problem solve and anticipate needs
• Strong influencing, interpersonal and networking skills to drive collaborative culture at all levels.
• Excellent organizational skills with the ability to handle sensitive information and maintain confidentiality, muti task, prioritise and meet deadlines
• Articulated and professional in all forms of communication
• A positive attitude that is responsive, respectful, inclusive and enthusiastic

About The Role

The role will involve:

• Manage and project a professional and positive image for the Managing Directors and Senior Leadership Team when dealing with sensitive and confidential issues through exercising tact and respect.
• Manage, coordinate and provide administrative support for the Managing Directors and Senior Leadership Team including oversight and effective management of engagement schedules, diaries, travel, conferences, meetings and events. This includes initiating, managing and prioritising commitments.
• Manage the daily calendars of the Managing Directors to ensure that their schedule remains manageable, and priorities are met. This may require facilitation, direction, negotiation and seeking resolutions as required.
• Develop and distribute agenda and pre-reading material in a timely manner. Take meeting minutes for approval and distribute within timeframe.
• Assist with preparation of presentations and other relevant documentation for internal and external audiences.
• Draft routine correspondence (e.g. letters, memorandums) along with complex written correspondence (e.g. responses on behalf of MD / SLT, site memos) ensuring consistency, quality and accuracy.
• Liaise and maintain effective communication channels (both written/verbal) between the Senior Leadership Team’s broad range of internal and external stakeholders.
• Liaise with external travel agency to co-ordinate, research and book travel (both domestic and international) for the Senior Leadership Team and required guests. Prepare and process expense claims for business travel on completion of trip.

The Requirements

Applicants who possess the following will be considered:

• Demonstrated experience as an Executive Assistant, working with Managing Directors and Senior Leadership Teams
• Advanced skills in Microsoft Office Suite – particularly Microsoft Excel and Microsoft PowerPoint
• Experience in SAP (preferred)
• C Class Driver’s License
• Ability to work flexible hours to assist with out of hours meetings and events

QMAG Benefits and Culture

You can look forward to working within an inclusive corporate culture that puts people first and always ensures our employees' health and safety. How we do this:

• 26 weeks Primary Parental Leave, 4 weeks Secondary Parental Leave
• Access to corporate discounts on a range of banking and health insurance benefits such as staff retail banking discounts, savings accounts, credit cards, home loans, refinancing options, and access to a range financial wellbeing content
• Career development opportunities including training, career coaching and mentoring programs. We offer study assistance and paid study leave.
• Mental health and wellbeing support: Employee assistance programs, training programs on mental health, meditation, and other wellbeing services
• Access to Subscriptions, Corporate and Personal Memberships
• Discounted Gym Memberships

Our Commitment to Diversity

QMAG is proud of its diverse employees with a unique mix of skills and talent. We believe diversity and inclusion enhance our workforce capability and culture. We embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation.

We are proudly a WORK180 Endorsed Employer for all women.

QMAG is an equal-opportunity employer. We highly encourage applicants from diverse backgrounds and Aboriginal and Torres Strait Islander people to apply.

Get to know us at

https://www.qmag.com.au/